Role: Site Administrator

Report to: Site Head

Location: Virginia, Brisbane

Contract: Permanent

Opella is challenging how self‑care works for millions of people and needs leaders ready to shape the future. As a Site Administrator, you’ll bring your skill, curiosity and drive to make health simpler, smarter and more human.

Role Summary

Oversee Manufacturing & Supply administration and support the operations and senior leadership team to ensure all information and support functions are maintained efficiently and communication across the team is provided.

Main Responsibilities

- Provide secretarial and administrative support to the Operations and Senior Leadership Team
- Performance data collation and monthly reporting for managerial interpretation and action in monthly team meetings
- Coordinate meetings, conferences, compile meeting minutes and distribute them promptly
- Invoicing for site utilities and labour hire ad‑hoc SLT expenses
- Uniforms – ordering, delivering, invoicing, budgeting control and supplier reviews
- Engagement – assist with positive morale and culture building
- Events coordination – promotion and planning of all site events (family day, Christmas events, engagement committee events)
- Communications – coordinate all site communications including monthly newsletter, team meetings, Viva Engage and cascading of information from Global and Region
- Prepare documents including site‑related videos, word processing, PowerPoint presentations, Excel reports, and training manuals
- Co‑ordinate travel and accommodation bookings for operations & Senior Leadership Team for off‑site leadership events
- Raise Purchase Requisitions in SAP purchase orders and goods receipts
- Minutes from meetings – distribute, record and follow up on agenda items

About You

To excel in this role, you will need:

Skills

- Valuable time management and prioritisation
- Video compilation
- PowerPoint
- Word
- Excel
- SAP
- Attention to detail




- Excellent verbal & communication skills

Experience

- Previous administration or coordinator role
- Events/project coordination experience
- Reception
- Data entry
- Excellent PC skills (Microsoft Office Package including Outlook)
- Accurate & efficient keyboard skills
- High level of organisational & administrative skills & ability
- Strong communication skills & well‑developed interpersonal skills
- Knowledge of FMCG/Manufacturing industry an advantage

Key Challenges

- The ability to communicate with staff at all levels
- Customer drive and focus
- Maintaining productive working relationships with and providing support to the Operations teams on site
- Ability to work under pressure
- Self‑motivated and uses initiative
- Strong team player who adopts continuous improvement approach
- Sets high personal standards for quality of work and level of service provided
- Managing competing priorities
- Keeping stakeholders engaged and motivated while holding them accountable

Opella values diversity in all its forms and is committed to fostering a workplace where everyone can belong and excel. We welcome and encourage applications from people of all backgrounds.

Opella is the self‑care challenger with the purest and third‑largest portfolio in the Over The Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally. Our mission is to bring health into people’s hands by making self‑care as simple as it should be for half a billion consumers worldwide.

At the core of this mission is our 100‑loved brands, our 11,000‑strong global team, our 13 best‑in‑class manufacturing sites and 4 specialised science and innovation development centres. Headquartered in France, Opella is proud to make many of the world’s most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.

As a globally certified B Corp company, we are active players in the journey towards healthier people and a healthier planet. Find out more at

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📌 Site Administrator (Brisbane City)
🏢 Opella
📍 Brisbane City