A highly connected, fast-paced role. You’ll work across teams to ensure fleet maintenance is managed efficiently, keeping operations running smoothly and customers supported.

About the role

The Maintenance Administrator is a critical part of our operational team, working closely with Maintenance Managers to ensure our fleet is maintained to a high standard and ready to perform.

This is a rapid-paced, detail-focused role where your ability to stay organised, think critically and communicate effectively will directly impact customer satisfaction, fleet performance, and cost control.

Key responsibilities

- Communicating with customers, workshops and suppliers to coordinate maintenance and repairs
- Issuing repair orders and instructions to service providers
- Approving and coding maintenance invoices accurately
- Ensuring invoices match approved work and stay within agreed limits
- Monitoring maintenance costs and identifying trends or opportunities for improvement
- Querying warranty,



insurance and manufacturer-related issues
- Managing maintenance records and ensuring data accuracy in systems
- Supporting the development and improvement of maintenance processes and policies
- Ensuring damage-related costs are identified and recovered
- Building strong working relationships with suppliers and internal teams

About you

- A strong administration background with excellent organisational skills
- High attention to detail and a meticulous approach to work
- A curious mindset with the confidence to ask questions and dig deeper
- Strong written and verbal communication skills
- Ability to multitask and manage changing priorities
- Confident using Microsoft Office (particularly Excel) and systems
- A team player who builds strong relationships across the business
- A continuous improvement mindset with a desire to make things better

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📌 Maintenance Administrator – Melbourne
🏢 TR Group Australia
📍 Melbourne