The Company

Our client is a highly regarded international professional services organisation with a collaborative, inclusive and people-focused culture.

With a well-established Brisbane office and employees located across Australia and the broader Asia-Pacific region, the business offers a professional yet welcoming working workplace. The team values safety, quality, sustainability and delivering a positive experience for employees, clients and visitors.

The Appointment

An opportunity is available for an experienced and proactive Office Administrator / Coordinator to provide hands-on support across office administration, facilities, employee onboarding, events and general business operations.

Initially, the position will work three days per week, approximately six hours per day . The successful candidate will be responsible for ensuring the office operates smoothly while providing a welcoming and qualified first point of contact for visitors, employees, suppliers and service providers.

This is a varied position suited to someone who enjoys taking ownership, solving problems and supporting a busy professional office.

Key Responsibilities

Your responsibilities will include:

- Managing reception duties, incoming telephone enquiries, visitors, deliveries and couriers
- Coordinating meeting room bookings, visitor access and office inductions
- Managing office facilities, maintenance requests, building access, keys and security cards
- Liaising with cleaners, maintenance contractors, IT providers, suppliers and other external vendors
- Ordering stationery, office supplies, catering, consumables, branded merchandise, equipment and PPE
- Maintaining meeting rooms, kitchens, shared spaces, storage areas and general office presentation
- Monitoring shared administration inboxes and distributing or responding to enquiries
- Assisting with invoices, expense claims, purchase orders, supplier onboarding and accounts payable processes
- Maintaining office registers,



supplier records, contact lists, access registers and compliance documentation
- Supporting employee onboarding and offboarding, including workstation preparation, office access and introductory communications
- Coordinating internal meetings, training sessions, team events and employee engagement initiatives
- Preparing internal communications, notices, event invitations and basic marketing materials
- Assisting with LinkedIn content, office signage, photography and event communications
- Supporting workplace health, safety and quality activities, including first aid supplies, emergency contacts, safety notices and local training
- Providing general administrative support, document formatting, meeting coordination and office troubleshooting

About You

To be successful in this position, you will ideally have:

- Previous experience in office administration, office coordination, facilities, reception or business support
- Strong organisational skills and the ability to manage a broad range of competing priorities
- A proactive approach and willingness to take ownership of office-related tasks
- Excellent written and verbal communication skills
- Confidence communicating with employees, visitors, suppliers and senior stakeholders
- Strong attention to detail and experience maintaining accurate records and registers
- Experience coordinating meetings, catering, events or employee activities
- Confidence using Microsoft Office, SharePoint and online business systems
- The ability to troubleshoot day-to-day office issues and identify practical solutions
- A friendly, professional and service-oriented approach

The Benefits

- Genuine part-time opportunity offering work-life balance
- Three working days per week, initially six hours per day
- Varied and engaging position with responsibility across the broader office
- Supportive, professional and collaborative team environment
- Opportunity to work with a respected international organisation
- Modern Brisbane office location

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📌 Office Coordinator (Brisbane City)
🏢 Appoint
📍 Brisbane City