Operations Administrator & HSEQ Coordinator

We are seeking an organised, proactive and highly motivated Operations Administrator & HSEQ Coordinator to support our growing civil construction operations. This is a diverse role combining administration, project coordination and HSEQ system management - perfect for someone who enjoys variety and thrives in a fast-paced workplace.

About the Role

Working closely with Directors, Project Managers, Estimators, Site Supervisors and Accounts, you will become the central support person for day-to-day operations while assisting in maintaining our Integrated Management System.

This is a true dual-role position where you will coordinate operational activities, manage documentation, support project delivery and ensure compliance across multiple projects.

Key Responsibilities

Administration & Operations Coordination

- Manage incoming calls, emails and general office enquiries

- Coordinate daily site crew allocations through Assignar

- Liaise with Project Managers and Supervisors regarding daily work schedules

- Contact site supervisors daily to monitor progress and update management

- Coordinate labour, plant and subcontractor allocations

- Arrange and manage concrete orders (mix designs, quantities, delivery times)

- Coordinate material deliveries and supplier bookings

- Lodge and manage Dial Before You Dig (DBYD) enquiries





- Arrange Traffic Control Plans and traffic control bookings

- Prepare resident notifications and general project correspondence

- Maintain project filing systems, document registers and electronic records

- Coordinate project documentation including SWMS, permits, inductions and site records

- Raise purchase orders and assist with procurement

- Support Project Managers and Estimators with project administration

- Assist with project handovers and close-out documentation

HSEQ Coordination

- Assist in maintaining and updating the Integrated Management System

- Ensure project documentation remains compliant and up to date

- Support the implementation of safety, environmental and quality processes

- Help prepare HSEQ documentation, registers and compliance records

What We’re Looking For

- Strong administration and coordination experience (construction or similar industry preferred)

- Excellent organisational skills and attention to detail

- Ability to manage multiple tasks and deadlines

- Strong communication skills and confidence liaising with site teams and management

- Experience with HSEQ systems or compliance processes (advantageous)

- Proactive mindset with the ability to take ownership of responsibilities

- Competency with Microsoft Office and digital project systems (Assignar experience ideal)

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📌 Operations Administrator & HSEQ Coordinator (City of Sydney)
🏢 360 Personnel
📍 City of Sydney