We are looking for an experienced Legal Secretary to join our friendly and professional team.

We are seeking someone who is proactive, organised, adaptable and enjoys being an integral part of a busy legal practice. This is an excellent opportunity for someone who enjoys working closely with lawyers, takes pride in producing high-quality work, and values being part of a collaborative workplace.

You will provide confidential and efficient secretarial support to our lawyers while working collaboratively with the wider team. In addition to providing secretarial support to our legal team, you will also play an important role in the day‑time operation of the firm by assisting with general administrative duties as part of our administration team.

Your responsibilities will include:

- Preparing, formatting and proofreading legal correspondence and documents.
- Managing lawyers' diaries, appointments and meetings.
- Opening and maintaining files and undertaking document management.
- Liaising professionally with clients, courts, barristers and other external parties.
- Managing incoming telephone calls, emails and correspondence.
- Preparing invoices and assisting with billing.
- Supporting lawyers to ensure matters progress efficiently.
- Assisting with reception, accounts and general administrative duties as required, including providing cover during staff leave.
- Scanning,



filing and maintaining electronic and physical documents.
- Working collaboratively with the administration team to ensure the office operates efficiently.

You will have:

- Previous experience as a Legal Secretary in a law firm.
- Excellent communication and interpersonal skills.
- Exceptional attention to detail and robust organisational skills.
- The ability to manage competing priorities and work independently.
- A professional, positive and flexible approach.
- Strong Microsoft Office skills and experience using legal practice management software (experience with Smokeball is desirable but not essential).
- A genuine willingness to support colleagues and contribute to a positive team culture.

Why Join Us?

We believe our people are the foundation of our success. We offer:

A friendly, supportive and respectful workplace.

A collaborative team where everyone's contribution is valued.

Interesting and varied work across multiple areas of law.

Modern technology and systems to support your work.

A positive workplace culture that values work‑life balance.

A competitive salary commensurate with experience.

If you are an experienced Legal Secretary looking for a role where your skills will be valued and you can make a meaningful contribution to both the legal and administrative functions of the firm, we would love to hear from you.

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📌 Legal Secretary (Melbourne)
🏢 McMahon Fearnley Lawyers
📍 Melbourne