Hours: 34–38 hrs across 4–5 days per week (flexible) | Start: Immediate

ABOUT US

Urogynaecology Specialists is a busy and highly regarded surgical practice specialising in urogynaecology and pelvic reconstructive surgery. Our team is united by a commitment to exceptional patient care and a warm, qualified working environment. This week we opened the doors to our beautiful new purpose built main rooms in South Melbourne — just a five-minute walk from the ANZAC station — with consulting rooms also at Parkville.

THE OPPORTUNITY

We are looking for an experienced and capable Medical Secretary / Administrator to join our team across four to five days per week (34–38 hours), with some flexibility on the exact arrangement. This is an immediate start opportunity — onsite training will be provided to set you up for success from day one. This is a hands‑on, high‑impact role supporting our specialist clinicians, offering real responsibility, genuine variety, and the satisfaction of making a difference every day in a fast‑paced surgical environment.

THE ROLE

- Manage the calendars and diaries for our specialist clinicians with precision and efficiency
- Coordinate surgical bookings end-to-end — from initial enquiry through to confirmation
- Prepare accurate surgical quotations with meticulous attention to detail
- Manage specialist correspondence with professionalism and discretion
- Provide polished reception and front-of-house duties — you will be the face of the practice
- Support, train and lead front-of-house and reception staff — your experience will lift the whole team
- Maintain accurate and confidential patient records in accordance with healthcare privacy regulations
- Assist the Practice Manager as required

WHAT WE'RE LOOKING FOR

- Essential: Proven experience in a similar role
- Highly regarded:



Background in a surgical or specialist practice environment
- Exceptional organisational skills with the ability to juggle competing priorities without missing a beat
- Confident, clear communicator — both written and verbal
- Natural leadership ability with experience guiding or mentoring reception and administration staff
- Discreet, professional and genuinely patient-focused in everything you do
- A genuine team player who thrives in a collaborative environment and supports those around them
- Someone looking for a long‑term career opportunity — we invest in our people and want you to grow with us
- Proficient in medical practice software and Microsoft 365 — experience with Gentu is highly regarded
- Advantageous: Experience in women's health, urogynaecology or a specialist surgical environment

WHAT WE OFFER

- Immediate start — onsite training provided to ensure you hit the ground running
- 34–38 hours across four to five days per week, with some flexibility on the exact arrangement
- Competitive remuneration at or above award, commensurate with your experience and skills
- A supportive, professional team within a well-regarded specialist surgical practice
- Genuine career stability with a structured trial period leading to permanent appointment
- Beautiful brand-new, purpose-built main rooms in South Melbourne — a five-minute walk from the ANZAC station — with consulting also at Parkville
- A genuinely inclusive and welcoming team — we value diversity of background, experience and perspective, and encourage people of all ages and walks of life to apply

Applicants must have valid Australian work rights to be eligible for this position.

Note: Urogynaecology Specialists is a trading name of Pelvic Floor Services Victoria Pty Ltd as trustee for Pelvic Floor Services Victoria Trust.

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📌 Medical Secretary / Administration (Melbourne)
🏢 Pelvic Floor Services Victoria
📍 Melbourne