Are you looking for an interesting, challenging and satisfying job, where you feel that you have contributed something worthwhile? Women's Healthcare Australasia (WHA) is seeking a self-motivated and highly personable team member to join our team in Canberra in a newly created Administration & Event Support Assistant position. This position will be supporting the administration as well as the delivery of in-person events for a 24 month National funded project., Supporting a 24 month national project as part of a dynamic team.

- Front-of-office functions where applicable
- Administration support to the national project team.
- Liaising with team members across partner organisations within the project as well as internal and external stakeholders.
- Supporting the team to connect with and provide services to project participants.
- Supporting diary management of a project team including setting up meetings and correspondence as needed,
- Supporting the delivery of effective Events (in person) from planning through to wrap-up.
- Providing back-office support to virtual meetings as needed
- Summarising meetings (mainly virtual meetings) including action points & minutes
- Providing summaries of presentations made at meetings
- Providing project participant support & enquiries.
- Printing/ photocopying/ scanning/ mail distribution.
- Preparation and collation of all delegate packs and other resources needed for meetings and conferences.
- General office support for the team.

This position requires travel once or twice a year to support related events. We offer a family-friendly, flexible working environment and the opportunity to learn new skills.



The position will be at our Mitchell Offices (ACT) in person.

About the Employer

WHA is a not-for-profit organisation that seeks to promote excellence in the provision of clinical care to women and newborns in Australasia. This position will be part of a team undertaking a National Preterm Birth Prevention Project (NPBP). www.wcha.asn.au

This is a fixed term (until 30 June 2028) full-time role. The responsibilities are varied and interesting and the satisfaction of being part of making a difference together with a friendly, dynamic, and hardworking team brings value and purpose to the role. Work will be undertaken on site at our offices in Mitchell, ACT.

About the Candidate

1. Demonstrated outstanding communication skills (both written & verbal).
2. Demonstrated ability to build rapport through telephone conversations with stakeholders.
3. Intermediate skills & experience with Microsoft Office Suite.
4. Understanding of the necessity of confidentiality.
5. Capacity to problem solve & prioritise.
6. Organisational & Time management skills
7. Demonstrated experience in delivering accuracy of information, speed of processing & attention to detail.
8. Ability to multi-task, to show initiative and to self-initiate.
9. A team player who is flexible and is supportive of/values the existing positive team culture.
10. A positive, upbeat, can-do, momentum contributor who appreciates the prospect to learn new skills.
11. Advantageous:
1. Demonstrated experience in event organisation/support
2. Demonstrated administrative experience in the healthcare sector
3. Demonstrated experience working in or as part of a team in a not-for-profit environment

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📌 Administration & Event Support Assistant (Canberra)
🏢 Everi Pty
📍 Canberra