Palace Cinemas is Australia's leading independent cinema group, operating 19 fully licensed cinemas across Australia. Renowned for delivering exceptional film experiences, Palace showcases the best in quality mainstream, international, arthouse and specialty cinema, alongside some of the country's most celebrated film festivals and premiere events.

With a strong focus on hospitality, culture and community, Palace creates memorable experiences both on and off the screen. From private screenings and corporate events to red carpet premieres and major film festival openings, our venues host thousands of guests every year.

About the role

We're looking for an organised, enthusiastic and customer-focused Groups, Functions & Events Coordinator to join our Melbourne-based team.

Based at our South Yarra Head Office, you'll work closely with cinemas, clients, distributors and suppliers to coordinate a diverse range of events across Victoria and support Palace's nationally recognised film festivals.

This is a varied role combining event coordination, client management, sales administration and onsite event delivery. No two days are the same-you might be coordinating a corporate function one day and helping deliver a major film festival gala the next.

In this role you will:

Coordinate private screenings, corporate events, functions and special events across multiple venues.

Build and maintain strong relationships with clients, suppliers and internal stakeholders.

Convert enquiries into confirmed bookings while delivering exceptional customer service.

Prepare event documentation including proposals, run sheets, invoices and post-event reporting.

Coordinate event logistics with cinema management teams to ensure seamless delivery.

Assist with the planning and delivery of Palace Film Festival openings, premieres and VIP events.





Manage bookings and client information within our CRM and event management systems.

Monitor event budgets, invoicing and financial administration.

Maintain a robust understanding of Palace venues, facilities and current film programming.

About you

You'll be a highly organised individual who enjoys building relationships, solving problems and delivering exceptional customer experiences. You thrive in a quick-paced environment, can confidently manage multiple priorities, and love seeing an event come together successfully.

You'll ideally have:

Previous experience in event coordination, hospitality, venue management or a similar customer-focused role.

Outstanding organisation and time management skills.

Excellent written and verbal communication skills.

Strong attention to detail and the ability to manage multiple projects simultaneously.

A proactive, positive attitude and willingness to jump in wherever required.

Confidence working with Microsoft Office and CRM or booking systems.

An interest in film, hospitality or live events is highly regarded.

Work with Australia's leading independent cinema group.

Be part of iconic film festivals, premieres and special events.

Join a passionate and cooperative national team.

Genuine opportunities for career development and progression.

Complimentary movie tickets and generous food & beverage discounts.

Employee discounts across Palace Cinemas.

A culture that values creativity, hospitality and continuous improvement.

This role is based in our South Yarra Head Office. Some evening and weekend work will be required to support key events and festivals.

If you're passionate about events, enjoy creating memorable experiences and want to be part of Australia's leading independent cinema group, we'd love to hear from you.

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📌 Cinema Event Coordinator (Williamstown)
🏢 Palace Cinemas
📍 Williamstown