Executive Assistant – COO & Head of Operations

We are seeking a highly organised and proactive Executive Assistant to provide executive and operational support to our Chief Operating Officer and Head of Operations at our Head Office in Rhodes, Sydney.

This is an exciting opportunity for an experienced executive support professional who thrives in a fast-paced environment and enjoys working closely with senior leadership. The successful candidate will play a key role in ensuring the smooth coordination of executive priorities, strategic initiatives, business operations, meetings and corporate events.

What you’ll do:

Provide proactive executive support to the Chief Operating Officer and Head of Operations, helping manage priorities, schedules and day-to-day operations.

Coordinate complex calendars, meetings and travel arrangements while ensuring competing priorities are effectively managed.

Prepare high-quality correspondence, reports, presentations, briefing papers and executive documentation.

Coordinate leadership meetings, town halls, conferences, executive visits and corporate events from planning through to delivery.

Manage meeting agendas, minutes, action registers and follow-up to ensure key deliverables are completed on time.

Support operational planning, business reporting, budget administration and executive reporting requirements.

Coordinate strategic projects, maintain project plans and monitor milestones, risks and action items.





Assist with business improvement and change initiatives by coordinating stakeholders and tracking project outcomes.

Build strong relationships with internal and external stakeholders, acting as a trusted point of contact for the executive team.

Maintain strict confidentiality while delivering exceptional administrative, organisational and operational support in a rapid-paced environment.

Personal Attributes and Skills:

Previous experience supporting a COO, CEO, Executive General Manager or Director in a fast-paced environment.

Exceptional organisational and time management skills, with the ability to manage multiple competing priorities.

Certificate IV or Diploma in Business Administration or related discipline.

Strong written and verbal communication skills with excellent attention to detail.

Experience coordinating executive meetings, travel, corporate events and business activities.

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and Teams).

Excellent stakeholder management and relationship-building skills.

High level of professionalism, discretion and ability to maintain confidentiality.

Strong problem-solving skills with the ability to work independently and exercise sound judgement.

Proactive, adaptable and resilient, with a positive, customer-focused approach.

Experience with SharePoint, Power BI or project management platforms will be highly regarded.

BIC Consolidated is an Equal Opportunity Employer and encourages Aboriginal and/or Torres Strait Islanders to apply.

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📌 Executive Assistant – COO & Head of Operations (City of Canada Bay Council)
🏢 BIC Consolidated
📍 City of Canada Bay Council