Contract Administrator

Join a Growing Commercial Builder Where Your Contribution Matters

At Insight Building Services, we're a growing Newcastle-based commercial builder delivering high-quality projects across commercial fit-out, healthcare, childcare, hospitality, industrial and education sectors throughout NSW.

As our project pipeline continues to grow, we're looking for an experienced Contract Administrator to join our delivery team. Working closely with our Project Managers, Construction Manager and site teams, you'll play an integral role in keeping projects organised, supporting project delivery and ensuring every project runs smoothly from award through to handover.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, takes pride in producing quality work and wants to build a long-term career with a business that is continuing to grow.

About Insight Building Services

At Insight Building Services, we're building more than quality projects - We're building a business people genuinely enjoy being part of.

We're a team that values collaboration, accountability and continuous improvement. We invest in modern systems, encourage new ideas and believe that every team member plays an important role in our success. You'll be joining a supportive, down-to-earth team where your contribution is recognised, your ideas are welcomed and your professional growth is encouraged.

What You'll Be Doing

As a key member of our project delivery team, you'll be responsible for supporting multiple commercial projects by:





- Setting up new projects and maintaining project administration throughout the project lifecycle.
- Preparing subcontractor agreements, purchase orders and project documentation.
- Coordinating subcontractor onboarding, inductions and compliance requirements.
- Managing project documentation, registers, correspondence and document control.
- Assisting with RFIs, variations, progress claims and project reporting.
- Supporting project procurement and supplier coordination.
- Assisting with project cost tracking and financial reporting.
- Coordinating authority approvals, certifications and compliance documentation.
- Liaising with clients, consultants, subcontractors and suppliers.
- Assisting with project programs and scheduling updates.
- Preparing project handover documentation and managing defects administration.
- Providing day-to-day administrative support to our Project Management team.

Who We're Looking For

We're looking for someone who is organised, proactive and enjoys being part of a collaborative team.

Ideally you'll have:

- Minimum two years' experience in construction administration or project coordination.
- Experience supporting construction projects from commencement through to completion.




- Strong organisational and time management skills with the ability to manage multiple priorities.
- Exceptional attention to detail and a commitment to delivering high-quality work.
- Excellent written and verbal communication skills.
- Confidence building relationships with clients, consultants, subcontractors and suppliers.
- A proactive, solutions-focused approach with the ability to work both independently and collaboratively.
- Experience using construction management software such as Procore (or similar) and Microsoft Office will be highly regarded.

Why Join Insight Building Services?

When you join Insight, you'll enjoy:

- A competitive salary based on your experience.
- A permanent full-time position with a stable and growing commercial builder.
- A diverse range of commercial projects across multiple industries.
- The opportunity to work alongside experienced Project Managers and industry professionals.
- Up-to-date systems and well-established business processes that help you succeed.
- A collaborative, supportive and down-to-earth team culture.
- Ongoing professional development and genuine opportunities for career progression as our business continues to grow.
- A workplace where your ideas, initiative and contribution are genuinely valued.

Ready to Join the Team?

If you're looking for more than just another administration role - And want to be part of a business where you can continue to develop your career while contributing to exciting commercial projects - We'd love to hear from you.

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📌 Contracts Administrator (Newcastle City Council)
🏢 Insight Building Services
📍 Newcastle City Council