Cox Purtell Staffing Services - Newcastle West NSW

Site Administrator | Large-Scale Construction Project | Newcastle West | 6-Month Contract

Our client, a well-established construction company delivering a major project in Newcastle West, is seeking an experienced Site Administrator to join their team on a 6-month temporary contract, with potential for extension based on project timelines.

This is a great opportunity for an administration professional with construction industry experience to support a large-scale site team through a critical delivery phase. This role is an on-site position and is not open to remote workers.

About the Role

Reporting to the Project Manager, you'll provide immediate support across project administration, contracts, document control, and site coordination - working closely with the Project Manager and Contracts Administrator to ensure the project is delivered on time, on budget, and to a high standard of quality and safety.

- Provide immediate administrative support to the Project Manager
- Manage collation and distribution of shop drawings
- Review and help resolve coordination conflicts; raise RFIs as required
- Review contractor and short-term programs
- Administer defect rectification within program timeframes
- Assist with the IMS process, and collation of maintenance manuals and as-built documentation
- Support the Contracts Administrator with subcontractor and supplier procurement,



including scopes of works, tender documentation, tender list preparation, and vetting/recommending tenders
- Assist with the coordination and letting of subcontracts in line with the construction program and head contract requirements
- Help administer subcontractor performance against scope and program, including variations, EOTs, and payments
- Assist with cost control, forecast revisions, and project financial reporting
- Support planning and programming activities, and maintain procurement/off-site activity schedules and supply registers
- Assist in maintaining preliminaries costs within budget
- Perform designated safety roles in accordance with company WHSE policy

About You

- Previous experience as a Site Administrator or Contracts Administrator within construction (essential)
- Working knowledge of subcontractor procurement, tendering, and contract administration processes
- Basic understanding of construction scopes of works and programming
- Solid document control and organisational skills, with high attention to detail
- Proficient in MS Office; experience with construction management software highly regarded

What's on Offer

- Competitive hourly rate + superannuation
- 6-month contract with potential for extension
- ASAP start
- Join a well-established construction company delivering a high-profile project in Newcastle West

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📌 Site Administrator (Newcastle City Council)
🏢 Cox Purtell Staffing Services
📍 Newcastle City Council