Join One of Australia's Fastest Growing Automotive Groups

Harmony Auto Australia is one of Australia's leading automotive dealer groups and the exclusive retail partner for BYD and DENZA across Victoria.

As our business continues to expand, we are looking for a Fleet & Vehicle Administration Officer to join our Fleet Operations team based in Clayton.

This is an excellent opportunity for an organised and detail-oriented administrator to build a long-term career with one of the fastest-growing automotive brands in Australia.

Working behind the scenes, you'll play an important role in ensuring vehicle documentation and fleet administration are processed accurately and efficiently, supporting the delivery of vehicles across our dealership network.

About the Role

Reporting to the Fleet Manager, you will provide administrative support across fleet operations with a solid focus on vehicle documentation and operational accuracy.

This is primarily a back-office administration role with limited customer interaction.

Your responsibilities will include:

- Preparing and processing vehicle documentation
- Managing fleet paperwork and administrative records
- Supporting registration and delivery documentation
- Maintaining accurate data across internal systems
- Liaising with internal departments including Sales,



Finance and Delivery
- Assisting with reporting and document compliance
- General administration to support Fleet Operations

About You

You’ll be successful if you have:

- Previous administration experience
- Excellent attention to detail
- Strong organisational and time management skills
- Intermediate Microsoft Excel skills
- Confidence working with documentation and data entry
- Ability to prioritise multiple tasks in a fast-paced environment
- Professional communication skills
- A proactive, positive attitude

Highly Regarded

Experience in any of the following will be highly regarded:

- Automotive dealership administration
- Vehicle registrations
- Fleet administration
- Sales administration
- Delivery coordination
- Dealer Management Systems (Pentana, EraPower, etc.)
- Mandarin language skills

Why Join Harmony Auto?

- Work with Australia's fastest-growing EV brands – BYD & DENZA
- Join one of Australia's largest automotive dealer groups
- Stable full-time employment
- Career progression opportunities across multiple dealerships
- Supportive and collaborative team culture
- Ongoing training and development
- Employee discounts and staff benefits

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📌 Fleet Operations Administrator (Williamstown)
🏢 Harmony Auto
📍 Williamstown