Japanese-Speaking Administrator

- Sydney CBD
Full-Time Permanent Position

- Hybrid working environment

About the Role

AJapanese global company is seeking aJapanese-Speaking Administrator to join its Sydney CBD office.This is a varied role that combines administrative support, expatriate support, and office coordination,Youwill work closely with local and Japanese stakeholders to ensure smooth day-to-day business operations.
This prospect is ideal for someone who enjoys being thecentral pointof contact within an office and can confidently balance multiple priorities in a professional corporate environment.

Key Responsibilities

Administration & Expatriate Support

- Provide administrative support to Japanese expatriate employees and corporate staff

- Assistwith expense claims, travel arrangements, and internal application processes

- Coordinate business trip bookings, accommodation, and meeting arrangements

- Support entertainment expense administration and related documentation

- Manage correspondence, courier services, and business-related documentation

- Maintain digital and physical filing systems

- Coordinate visitor reception, meeting room bookings, and hospitality arrangements

- Liaise with internal departments to ensure compliance with company procedures and policies

Basic IT Support

- Provide first-level IT support to office users, working closely with external IT service providers.

- Assistwith the setup, configuration, and maintenance of laptops, mobile devices, monitors, and other office equipment.

- Support the resolution of basic hardware, software,



and network connectivity issues, escalating matters whenrequired.

- Liaise with the Head Office IT team and external vendors to ensuretimelytechnical support and system maintenance.

Office & Fleet Administration

- Support the smooth operation of the Sydney office

- Manage office supplies, equipment, and vendor relationships

- Coordinate office maintenance and building management requests

- Assistwith company vehicle lease administration, renewals, and maintenance coordination

- Maintain vehicle-related records and support policy compliance

About You

- Previousexperience in administration, office coordination, executive support, or a similar role

- Native-level Japanese and English communication skills

- Strong organisational and multitasking abilities

- High levelof accuracy and attention to detail

- Proficiencyin Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

- Unlimited work rights such asPermanent Resident, Citizen, Parter Visa

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at***********@hoban.com.au or visit www.hoban.com.au/adjustmentsfor additional contact details.

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📌 Japanese-Speaking Administrator (New South Wales)
🏢 HOBAN Recruitment
📍 New South Wales