Accounts Payable & Settlements Specialist

Ritchie Brothers Auctioneers – Laverton North VIC

Full time

8d ago , from Ritchie Brothers Auctioneers

- Review, verify, code, and process a high volume of corporate supplier invoices, purchase orders, and employee expense claims.
- Prepare, verify, and execute finalized settlement statements for Consignors following auction closures, ensuring clear-title parameters.
- Execute core operational duties: Supplier Payments, Expense Claims, Credit Card Processing, Tax (BAS), Bank Fees tracking, Supplier/Lease Queries, and Intercompany Payments.
- Manage end-to-end Consignor Settlements, Profit Share Settlements, Inventory Purchase disbursements, and approved financial Advances.
- Upload post-auction sale data relating to consignors and compile comprehensive pre- and post-auction financial reporting.
- Process specialized transactions including intercompany payments, leases, rental/lease schedules, and holdback transactions.
- Apply purchase limits, audit authorizations, and verify that all outlays conform to strict corporate authorization matrices and SOX controls.
- Investigate and resolve unpaid or late corporate invoices, while independently reconciling discrepancies on consignment files in collaboration with Sales and Operations.
- Confirm and maintain verified bank details for all corporate suppliers and auction consignors, working closely with Supplier Maintenance.
- Execute daily payment runs, electronic funds transfers (EFT), BPay, corporate credit card clearing, and complex foreign currency wire payments.
- Perform crucial month-end reconciliation tasks: AP Sub-ledger to General Ledger matching and Bank and Trust Reconciliations.
- Provide top-tier customer service to creditors, vendors, lienholders (banks/governments), and internal divisions.
- Support internal and external auditors during testing walk-throughs by preparing sample workpapers and reconciliations.

Description

- Review, verify, code,



and process a high volume of corporate supplier invoices, purchase orders, and employee expense claims.
- Prepare, verify, and execute finalized settlement statements for Consignors following auction closures, ensuring clear-title parameters.
- Execute core operational duties: Supplier Payments, Expense Claims, Credit Card Processing, Tax (BAS), Bank Fees tracking, Supplier/Lease Queries, and Intercompany Payments.
- Manage end-to-end Consignor Settlements, Profit Share Settlements, Inventory Purchase disbursements, and approved financial Advances.
- Upload post-auction sale data relating to consignors and compile comprehensive pre- and post-auction financial reporting.
- Process specialized transactions including intercompany payments, leases, rental/lease schedules, and holdback transactions.
- Apply purchase limits, audit authorizations, and verify that all outlays conform to strict corporate authorization matrices and SOX controls.
- Investigate and resolve unpaid or late corporate invoices, while independently reconciling discrepancies on consignment files in collaboration with Sales and Operations.
- Confirm and maintain verified bank details for all corporate suppliers and auction consignors, working closely with Supplier Maintenance.
- Execute daily payment runs, electronic funds transfers (EFT), BPay, corporate credit card clearing, and complex foreign currency wire payments.
- Perform crucial month-end reconciliation tasks: AP Sub-ledger to General Ledger matching and Bank and Trust Reconciliations.
- Provide top-tier customer service to creditors, vendors, lienholders (banks/governments), and internal divisions.




- Support internal and external auditors during testing walk-throughs by preparing sample workpapers and reconciliations.

Qualifications

- Experience: 2+ years' transactional experience directly spanning Accounts Payable and/or professional Settlements/Disbursements in high-volume environments.
- Education: Highschool Diploma required. Finance studies would be looked upon favorably.
- Systems: Experience working with ERP systems (Oracle preferred) and AP Automation platforms is highly regarded. Proficiency in MS Office package is required.
- Technical Skills: Intermediate Excel skills (pivot tables, V-lookups, handling complex sheets) and multi-currency transaction handling are distinct advantages.
- Core Attributes: A keen eye for detail, precise mathematical aptitude, exceptional time-management under pressure, and a solid work ethic.
- Interpersonal Dynamics: Demonstrated ability to collaborate fluidly with multi-departmental contacts (Sales, Ops, Legal, Controllership) and external parties (Creditors, Lienholders).

Responsibilities

Accounts Payable Processing (High-volume invoices, POs, expenses, credit cards, bank fees, AGIS intercompany, PN leases)

Discrepancy Investigation, Adherence to Audit/SOX Controls & Limits

Consignor Settlements & Disbursements (Settlement statements, profit share, advances, inventory, sales upload, holdbacks)

Month-End Close, Reporting, Sub-ledger, Bank & Trust Reconciliations

Stakeholder Relations & Customer Service (Vendors, Consignors, Lienholders, Sales/Ops teams)

EEO Information

Ritchie Bros. is an equal opportunity employer and ensures nondiscrimination in all activities in accordance with all applicable laws. This position is open to all qualified applicants who are legally entitled to work in the country in which this job is located. Candidate selection is made by Talent Acquisition. Only electronic applications can be accepted.

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📌 Accounts Payable & Settlements Specialist (Williamstown)
🏢 Ritchie Brothers Auctioneers
📍 Williamstown