At D&E; Air Conditioning, our people are at the centre of everything we do. As one of Australia’s leading mechanical services contractors, we offer the opportunity to work on some of the country’s most complex and high-profile projects while being supported by a collaborative, safety-first, and team-oriented culture.

With over 35 years of industry success and a national workforce of more than 900 employees, we are committed to long-term career development, continuous learning, and recognising the contribution our people make every day. Join a business where stability, innovation, and genuine career progression go hand in hand.

About The Role

We are seeking a highly organised and proactive Project Administrator to support the successful delivery of HVAC and mechanical services projects across Victoria. Working closely with Project Managers and operational teams, you will play a key role in ensuring projects run smoothly through effective administration, document control, stakeholder coordination, and financial support.

Key Responsibilities:

- Provide administrative support to Project Managers and project teams.
- Prepare, manage and maintain project documentation including safety plans, quality documents, commissioning records and compliance paperwork.
- Coordinate document control processes and manage project information across various client and company platforms.
- Prepare purchase orders, assist with procurement activities and support forecasting processes.
- Coordinate project meetings, prepare agendas, record minutes and follow up on action items.
- Assist with project handovers and ensure all required documentation is completed and submitted.
- Support compliance, quality assurance and safety requirements across projects.
- Liaise with internal and external stakeholders to ensure timely communication and project coordination.
- Provide additional office administration support as required, including inductions, training records and day to day office operations.

About You





You are a detail-oriented and motivated administrator who thrives in a busy environment and enjoys supporting teams to achieve successful project outcomes. You take pride in producing accurate work, managing competing priorities and building strong relationships with stakeholders at all levels.

To be successful in this role, you will have:

- Previous experience in a Project Administration, Contracts Administration or Office Administration role, ideally within the construction, HVAC or building services industry.
- Strong proficiency in Microsoft Office Suite, particularly Word, Excel and Outlook.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Good financial acumen and experience managing project-related documentation and reporting.
- A high level of attention to detail and commitment to accuracy.
- The ability to work collaboratively with a wide range of internal and external stakeholders.
- A proactive and solutions-focused approach to problem-solving.
- Strong self-management skills, resilience and the ability to adapt to changing priorities.
- A professional and positive attitude with a genuine commitment to teamwork and continuous improvement.

Why Join Us?

We’re proud of the culture we’ve built — one that values teamwork, accountability, innovation, and genuine collaboration. We foster an environment where ideas are welcomed, contributions are recognised, and people are empowered to take ownership and grow their careers.

What We Offer

- Collaborative, team-oriented, and people-focused culture
- Long-term career growth and professional development opportunities
- Market-competitive salary package and employee benefits
- Opportunity to work with skilled industry professionals in a high-performing environment

D&E; is an equal opportunity employer and encourages indigenous Australians to apply. We promote inclusiveness, cultural diversity, gender equality and non- discrimination. To be eligible to apply for this role you must be legally permitted to work permanently in Australia.

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📌 Project Administrator (Yea)
🏢 D&E Air Conditioning
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