Admin Assistant - Purchasing & Accounts Support

We are seeking a highly organised and proactive Admin Assistant to support our Purchasing Officer and Accountant with a wide range of administrative and operational tasks. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast‑paced environment.

Key Responsibilities

Purchasing Support

Assist with raising purchase orders and entering supplier confirmations

Follow up with suppliers on order status, lead times, and delivery dates

Maintain accurate records of supplier pricing, MOQs, and product specifications

Update and monitor stock levels, highlighting shortages or urgent requirements

Assist with sourcing new suppliers and collecting quotes

Prepare comparison sheets for pricing, freight, and supplier evaluations

Track incoming shipments and update ETA schedules

File and organise supplier documents, SDS, COAs, and product data

Support the Purchasing Officer with general administrative tasks

Accounts Support

Match supplier invoices with purchase orders and delivery dockets

Follow up on missing paperwork or discrepancies





Assist with monthly reconciliations and basic reporting

Support the Accountant with general administrative duties

General Administration

Answer phone calls and direct enquiries to the correct department

Prepare documents, spreadsheets, and simple reports

Ensure all records are accurate, up‑to‑date, and easy to retrieve

What We’re Looking For

Robust attention to detail and accuracy

Good communication skills (written and verbal)

Ability to prioritise tasks and manage time effectively

Proficiency in Microsoft Office (Excel, Word, Outlook)

A positive attitude and willingness to learn

Previous experience in purchasing, accounts, or administration is an advantage

Why Join Us?

Supportive team environment

Opportunities to learn and grow across multiple departments

Varied role with plenty of room to develop new skills

If you are organised, reliable, and ready to contribute to a growing business, we would love to hear from you.

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📌 Admin Assistant - Purchasing & Accounts Support (City of Sydney)
🏢 Chemtools
📍 City of Sydney