Employment Type:Ideally Full-Time (Flexible 25–30 hours per week considered for the right candidate)

Salary:$75,000-$85,000 (depending on experience)

Applications Close:Thursday 7 August 2026 (Interviews may commence before the closing date.)

About the Role

We're looking for an exceptionalFinance & Administration Coordinatorto become a trusted member of our team. Someone who wants to build a long-term career and grow alongside a business that genuinely values its people.

As our Finance & Administration Coordinator, you'll play a key role in supporting the financial health and smooth operation of the business.

You'll work closely with the leadership team across finance, administration and business operations, helping ensure everything runs efficiently while continually improving the way we work.

Your responsibilities will include:

Finance

- Managing Xero and maintaining accurate financial records
- Accounts payable and receivable
- Bank, credit card and payment platform reconciliations
- Client invoicing and supplier payments
- BAS and IAS preparation
- Monthly financial reporting and dashboards
- Month-end and end-of-year support
- Liaising with our accountant, insurers and professional advisers

Business Operations

- Managing subscriptions and supplier relationships
- Maintaining business procedures and documentation
- Supporting onboarding, offboarding and HR administration
- Maintaining contracts, insurance records and compliance registers
- Providing administrative support to the wider team when required
- Improving financial reporting and business systems




- Maintaining finance spreadsheets and CRM records
- Identifying opportunities to improve efficiency
- Supporting implementation of recent finance software and processes

About You

We're looking for someone who enjoys taking ownership and genuinely wants to make a difference.

You’ll likely have:

- At least 3 years' experience in a bookkeeping, accounts, finance or assistant accountant role
- Strong hands-on experience using Xero
- Advanced spreadsheet skills (Excel and/or Apple Numbers)
- Excellent organisational and time management skills
- Strong attention to detail
- Outstanding written and verbal communication
- High levels of professionalism, integrity and confidentiality
- Experience working within a small or growing business
- The ability to work independently while contributing to a collaborative team

You’ll Thrive Here If You...

Love creating order from complexity

Enjoy improving systems rather than simply following them

Take pride in producing accurate work

Love ticking things off your to-do list

Notice details that others miss

Follow problems through until they're solved

Enjoy variety and learning new things

Communicate professionally and warmly

Like being someone your team can rely on





Want your work to genuinely matter

Why Join HUPO?

At HUPO, we're passionate about helping people reach their potential—and we believe the same should apply to our team.

When you join us, you'll enjoy:

- A supportive, collaborative workplace
- Interesting and varied work where no two days are the same
- The opportunity to improve systems and contribute ideas
- A positive culture built on trust, respect and continuous learning
- Long-term career opportunities as the business grows
- The satisfaction of knowing your work helps organisations and individuals perform at their best

This isn't a role where you'll simply keep things ticking over.

We're looking for someone who wants to become a valued member of the team, take ownership and make a genuine contribution to the future of our business.

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Your application will include the following questions:

- Which of the following statements best describes your right to work in Australia?
- What's your expected annual base salary?
- How many years' experience do you have as an administration coordinator?
- How much notice are you required to give your current employer?
- Do you have experience using Xero?
- How many years' experience do you have as a Bookkeeping Assistant?
- How many years' experience do you have as a Xero Bookkeeper?
- Do you have experience using Microsoft Excel?
- Do you have experience completing Business Activity Statements (BAS)?

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📌 Finance Administration Coordinator (City of Gold Coast)
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📍 City of Gold Coast