Chemical Solutions (VIC) Pty Ltd Coolaroo, Melbourne VIC, Australia Full-time $80,000 – $100,000 per year (dependent on experience)

Bookkeeper / Office Manager

About Us

Established in 1991, Chemical Solutions (VIC) Pty Ltd is a trusted Australian provider of chemical repacking, storage, and handling solutions, servicing industrial clients Australia-wide. From our Coolaroo facility, our experienced team of chemists, operators, and storemen deliver toll manufacturing, blending, crushing, sieving, and contract packing services across a broad range of industries, including agriculture, manufacturing, and food.

With more than 30 years in the industry, we pride ourselves on cost-effective, efficient processes and a genuine commitment to safety and quality, which allow us to build long-term, mutually beneficial partnerships with our clients. We're now looking for an organised and hands-on Bookkeeper / Office Manager to join our small, close-knit team and help keep our office and finances running smoothly.

About the Role

This is an on site position combining day-to-day bookkeeping and accounts responsibilities with office management duties. Reporting to the General Manager, you'll be the backbone of our administration function — managing our financial records, supporting payroll, and ensuring our office runs efficiently. This role suits someone who enjoys variety, takes ownership, and is comfortable juggling numbers one moment and people the next.

Key Responsibilities

Bookkeeping & Accounts

- Manage accounts payable and accounts receivable functions
- Process invoices, match to purchase orders, and manage credit control
- Perform bank reconciliations and manage day-to-day cash flow
- Process payroll, superannuation,



and wage records for a small team
- Prepare monthly journals, financial reports, and basic cost analysis
- Maintain petty cash records
- Support the preparation of quotations for prospective customers

Office Management

- Oversee general office administration, including filing, correspondence, and archiving
- Answer phones and greet visitors in a professional, friendly manner
- Manage incoming and outgoing mail
- Maintain office supplies, stationery, and equipment (printers, IT/phone systems)
- Support the General Manager with minute-taking, scheduling, and ad hoc administrative tasks
- Maintain a clean, safe, and well-presented office environment
- Report on non-conformances and maintain the Register of Injuries in line with company safety policy

About You

- Proven bookkeeping/accounts experience (MYOB or similar accounting software preferred)
- Experience in payroll processing and superannuation obligations
- Strong organisational skills with the ability to manage competing priorities
- Excellent communication skills and a professional, customer-focused manner
- High attention to detail and a proactive, can-do attitude
- Comfortable working autonomously in a small office environment
- Prior experience in a manufacturing, industrial, or similar SME environment is an advantage

What We Offer

- Competitive salary package ($80,000–$100,000 per year)
- Full-time, stable role with an established Australian business
- Wide-ranging and hands-on position with genuine autonomy
- Supportive, close-knit team environment

To apply, please submit your resume and a brief cover letter outlining your relevant experience.

Chemical Solutions (VIC) Pty Ltd is an equal opportunity employer.

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