School Administration Officer

Join the Team at North Academy

Join a welcoming and growing school community where your contribution will make a genuine difference every day. As the first point of contact for many students, families, carers, staff, and visitors, you will play an key role in creating a positive experience while supporting the smooth day-to-day operations of the school. This varied role combines reception, administration, and community engagement, offering plenty of opportunity to develop your skills in a collaborative and supportive environment. If you're organised, proactive, and enjoy working with people, we'd love to hear from you.

About the Role

North Academy is seeking an enthusiastic, highly organised School Administration Officer to join our growing school community in West Wallsend.

This is an exciting Part-time, term-time opportunity for an administration professional who thrives in a fast-paced environment, has exceptional attention to detail, and enjoys supporting students, families, carers, and staff.

Hours of work

- 8:00 am – 3:00 pm
- School term time only
- Hours may be negotiated with the successful applicant.

The successful applicant will play a vital role in the day-to-day operations of the school, providing exceptional administrative support while ensuring accuracy, compliance, and outstanding service across the school community.

About You

You are a proactive, positive, and approachable professional who enjoys working with people and being part of a collaborative team. You take pride in producing high-quality work, can effectively manage competing priorities, and maintain a calm and professional manner in a busy environment.

You will demonstrate:

- A positive, can-do attitude and strong work ethic.
- Exceptional attention to detail and accuracy.




- A genuine passion for supporting students and contributing to a positive school culture.
- Strong communication and interpersonal skills.
- Excellent organisational and time management skills.
- The ability to work independently while contributing positively to a team.
- High levels of professionalism, discretion, and confidentiality.
- Sound computer skills, including experience using administration and financial systems.

Key Responsibilities

Administration

- Provide professional reception services and respond to phone, email, and visitor enquiries.
- Support student enrolment processes and parent communications.
- Maintain accurate student records and administration systems.
- Manage daily student attendance processes.
- Prepare correspondence, reports, applications, and school documentation.
- Take minutes at meetings as required.
- Maintain electronic and hard-copy records in accordance with legislative requirements.
- Support the continuous improvement of administrative systems and procedures.
- Coordinate school uniform stock and undertake stocktakes.
- Process accounts payable and accounts receivable transactions.
- Maintain supplier and customer records.
- Perform simple account reconciliations.

School Community Support

- Assist with the school's wellbeing initiatives, including basic daily food preparation eg Fruit break daily and light lunch twice weekly.
- Support school events, excursions, and other activities.
- Liaise with staff, families,



carers, and external stakeholders.
- Participate in team meetings, professional learning, and quality assurance activities.
- Undertake additional duties as directed by the Principal or Business Manager.

Essential Requirements

- Demonstrated experience in an administrative role.
- High-level proficiency in Microsoft Office, particularly Excel.
- Excellent written and verbal communication skills.
- Strong organisational skills with the ability to prioritise competing tasks.
- Ability to maintain confidentiality and manage sensitive information appropriately.
- Current Working with Children Check (or the ability to obtain one).
- Current National Police Check (or the ability to obtain one).

Desirable

- Previous experience working in a school environment.
- Experience using TASS or other school management software.

Why Join North Academy?

At North Academy, we are committed to creating a supportive, inclusive, and engaging learning environment where students—and our staff—can thrive.

As a valued member of our team, you will enjoy:

- A supportive and collaborative workplace culture.
- Opportunities for professional growth and development.
- Access to the AIS Fitness Passport Program.
- Generous salary packaging benefits of up to $15,900 per year.
- Access to our Employee Assistance Program (EAP).

If you are a highly organised professional who enjoys working with people, values teamwork, and is passionate about supporting young people to succeed, we would love to hear from you.

North Academy is committed to providing a safe, inclusive, and supportive environment for all children and young people. We are committed to child safety and expect all staff to share this commitment.

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📌 School Administration Officer (Maitland)
🏢 North Academy
📍 Maitland