Air Everywhere are one of Australia’s premier Air Conditioning Servicing, Maintenance and Installation Providers, and we pride ourselves on a high quality of workmanship and exceptional customer service across the board.

Based in Dandenong South, Air Everywhere Victoria predominantly service Commercial and Residential Sectors throughout the greater Melbourne region, though our network extends Victoria-wide and beyond. Due to our high quality of clientele, we require someone who can confidently follow and implement processes and procedures, whether that be client-facing or behind the scenes.

At Air Everywhere Victoriayouwill work amongst an energetic team of ambitious, hard-working and well-trained refrigeration mechanics, electricians and administrators of varying experience levels, andan ability to fit in with this productive but friendly culture (and contribute to it) is required.

We value the relationships we build with our customers, so it is crucial that the individual hired for this role can foster these.

ABOUT THE ROLE

We are seeking a well-organised and experienced team player to take ownership of the Service Coordinator role. This is the central point for all of our business operations in our growing Service & Maintenance Division and integral to our continued success.

Working closely withour experienced Service and Operations Managers (who has a plethora of technical and site experience), you will be responsible for the following within our Service & Maintenance division:

General customer service – handling customer enquiries, keeping these customers well informed, building relationships etc.

Scheduling our team of tradespeople to jobs and overseeing daily job completion through our task dashboard on Aroflo.

Generating reports and invoices to our customers upon job completion





Accurate data entry and corrections daily through Aroflo

Occasionally assisting to order job materials for projects

Perform other ad-hoc administration duties as requested by Management

This is a permanent full-time position which is currently office-based, although there is some upfront flexibility on the contact hours.

ABOUT YOU

You are positive, outgoing and outrageously organised – a hint of perfectionism at getting the right info means you hold others accountable if they’re not holding up their end.

You are able to manage a multitude of micro tasks daily but still keep your mind on the bigger picture – reprioritising as you go.

You are focused on solutions and able to confidently make recommendations on how to solve issues if you ever have to escalatize something higher up the chain. If difficult conversations need to be had (whether with clients, staff or management), you are able to do so diplomatically and confidently.

Skill/experience requirements:

Minimum 2 years working in a comparable coordination and customer service-basedroles - you are comfortablerepresenting a company and ensuring client satisfaction

Must have advanced computer skills and be proficient in MS Office (Excel, Word, Outlook)

Excellent organisational and time management skills and proven ability to effectively prioritise workloads

Exceptional attention to detail in communication

Proven ability to work collaboratively in a team environment

Able to exercise good judgement, solve problems, show initiative and be proactive

Excellent verbal and written communication and presentation skills – a friendly, efficient and professional manner

Highly regarded:

Experience using AroFlo

Experience in a trade business (refrigeration would be very highly regarded)

Great sense of humour and interest in the office's occasional sweet treats…

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📌 Service Coordinator / Office Administrator (Dandenong)
🏢 Air Everywhere
📍 Dandenong