Office Administrator & Personal Assistant

Do you take pride in your track record in administration or customer-facing work? Do you have a genuine care for young people and their families, along with the initiative to take ownership of tasks from start to finish? Then this role is for you!

About the Company

Our client is a well-established independent co-educational school catering for students from Early Learning through to Year 12. With a strong values-based ethos, the school is dedicated to the personal development of its students, nurturing them to become lifelong independent learners of fine character, integrity compassion. The learning environment is focused on strong academic achievement alongside positive wellbeing, helping students flourish intellectually, socially, emotionally and personally.

About the Role

Our client requires a highly computer literate and customer-focused Administrator and Personal Assistant to join their team. In this busy and diverse role, you will workalongside the senior management team, assisting with daily administration duties and providing a high level of customer service to students, parents and staff.

Key Responsibilities

- Provide assistanceto a Head of Department
- Provideexceptional customer service, both face to face and over the phone
- Build and maintain relationshipswith staff, parents and students
- Manage diaries, calendars and timetables for individuals and the school
- Prepare, distribute andrecord correspondenceas needed
- Record and administer school attendance
- Provide ad hoc administrationsupport as required





Do you take pride in your track record in administration or customer-facing work? Do you have a genuine care for young people and their families, along with the initiative to take ownership of tasks from start to finish? Then this role is for you!

About the Company

Our client is a well-established independent co-educational school catering for students from Early Learning through to Year 12. With a strong values-based ethos, the school is dedicated to the personal development of its students, nurturing them to become lifelong independent learners of fine character, integrity compassion. The learning environment is focused on strong academic achievement alongside positive wellbeing, helping students flourish intellectually, socially, emotionally and personally.

About the Role

Our client requires a highly computer literate and customer-focused Administrator and Personal Assistant to join their team. In this busy and diverse role, you will workalongside the senior management team, assisting with daily administration duties and providing a high level of customer service to students, parents and staff.

Key Responsibilities

- Provide assistanceto a Head of Department
- Provideexceptional customer service,



both face to face and over the phone
- Build and maintain relationshipswith staff, parents and students
- Manage diaries, calendars and timetables for individuals and the school
- Prepare, distribute andrecord correspondenceas needed
- Record and administer school attendance
- Provide ad hoc administrationsupport as required

Skills and Experience

- Strong communicationand relationship-building skills
- Tech savvy, with willingness to learn the school'sinternal CRM, Compass
- Proficient withMicrosoft Office and OneDrive
- Professional, caring and compassionate, yet self-motivated and driven
- Ability to prioritise tasksand multitask effectively
- Experience in a similar role within education highly regarded

Benefits

- Extra annual leave, with school holidays off
- On-site parking
- Join a values-driven school community with a strong sense of purpose and care
- Varied roleoffering genuine day-to-day exposure acrossadministration, PA support and front-of-house service
- Supportive managementteam and collaborative working environment
- Consistent Monday to Friday hours with an earlyfinish on Fridays

What We're Looking For

- CurrentWorking with Children Check, or willingness to obtain one
- Robust communicationand relationship-building skills
- A tech-savvy approach andconfidence picking up new systems
- Ability to workMonday to Thursday, 8:15am – 4:15pm, and Friday until 3:00pm
- Experience in a similar administration or PA role within an education setting highly regarded

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📌 Office Administrator & Personal Assistant (Healesville)
🏢 Brook Recruitment
📍 Healesville