Proasset Painting Maintenance – Sydney NSW

Full time

Pro-Asset Painting Maintenance is a well-established, family-owned commercial painting and asset maintenance business based in Sydney. Since 2006, we have built a reputation for delivering premium-quality painting, remedial, and difficult-access solutions across the government, educational, strata, and commercial sectors.

We take great pride in our structured project management systems, unwavering commitment to Work Health & Safety (WHS), and vibrant team culture. As we continue to scale, we are seeking a highly organized, proactive Project & Office Coordinator to join our collaborative office environment in St Leonards.

About the Role

This is a highly energetic, dual-functioning position that balances Project Support (approx. 25 hours/week) with Office & Financial Administration (approx. 15 hours/week) . You will act as the key integration point between our Account Managers, subcontractors, and clients to ensure precise documentation, efficient project workflows, and seamless financial record-keeping.

Reporting directly to the Office Manager / Business Manager, your core duties will include:

- Project Support & Coordination
- Proposals & Tenders : Reviewing estimates from Account Managers and converting them into professional client proposals and tender responses.
- Project Coordination : Assisting managers with job scheduling, sourcing third-party quotes (e.g., temporary fencing), and coordinating onsite subcontractors.
- Governance & Compliance : Creating structured site files, generating Gantt charts, and completing mandatory WHS paperwork or risk registers.
- Marketing & Client Liaison : Coordinating client queries, writing up visual case studies, and occasionally updating our social media platforms (LinkedIn, Facebook).
- MYOB Data Entry :



Maintaining accurate financial records and processing daily transactions.
- Accounts Payable & Receivable : Verifying supplier invoices, scheduling payments, issuing client invoices, and actively following up on outstanding accounts.
- Reconciliations & Costing : Executing bank and credit card reconciliations while allocating labor and materials to correct job numbers.
- Payroll & Reporting : Supporting basic payroll processing and generating basic financial reports like Profit & Loss summaries.

Skills and Experience

To be successful in this role, you will bring a balanced mix of structural organization, sharp attention to detail, and a collaborative mindset.

Our Ideal Candidate Has

- Proven Experience : 3-5 years of dedicated experience in office administration, bookkeeping, or project support.
- Industry Background : Previous experience working within the construction, trades, or facilities maintenance sector is highly preferred.
- Technical Savvy : High proficiency with Microsoft Office (specifically Excel) and experience utilizing MYOB or a similar ERP/accounting package.
- Relevant Qualifications : A Diploma or Degree in Project Management, Construction Administration, Business Administration, or equivalent industry experience.
- Compliance Knowledge : Familiarity with WHS frameworks and preparing site-compliance paperwork.
- Attributes : High-level accountability, clear and professional communication skills, and the capacity to adapt to shifting project priorities.

What We Offer

- A permanent, stable full-time position within a reputable, expanding industry leader.
- A diverse work profile where no two days are the same, allowing you to stretch both your administrative and project coordination skillsets.
- Convenient, vibrant workplace location in St Leonards, close to shops, cafes, and train networks.
- A highly supportive and close-knit management team that values proactive problem-solvers.

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📌 Project & Office Coordinator (City of Sydney)
🏢 Proasset Painting Maintenance
📍 City of Sydney