PHP Asphalt Solutions is a well-established business that provides asphalt works and civil construction services across Southeast Queensland. We work with commercial property managers, councils, strata bodies, schools and head contractors, and pride ourselves on a fast, reliable and professional service.

About Us

PHP Asphalt Solutions is a well-established business that provides asphalt works and civil construction services across Southeast Queensland. We work with commercial property managers, councils, strata bodies, schools and head contractors, and pride ourselves on a fast, reliable and professional service.

Position Overview

Due to our current office administrator retiring after 16 years, we are looking for a highly organised, reliable and detail-focused person to support the day-to-day running of our Rocklea Qld-based office. This role requires the candidate to travel and work at our office during set hours, 5 days per week. This is a diverse role covering finance, invoicing administration, client communication, reception duties and general office support. You will be a key point of contact for clients and a critical link between operations, accounts and management.

Start date negotiable with training provided.

Key Responsibilities

Finance & Accounts

- Processing payroll and superannuation, including entering and managing employee timesheets
- Paying supplier invoices and managing accounts payable
- Manage cash flow proactively to meet the demands of a fast-moving business
- Proactively manage overdue client payments and follow up on outstanding due dates.
- Compiling reports and documents for the company accounts
- Compiling a variety of quarterly reports for management to support business growth

Invoicing & Client Administration

- Compiling and distributing weekly spreadsheet data on completed works
- Compiling and sending invoices and statements to customers




- Ensuring client and job details are entered accurately, and databases kept up to date for invoicing purposes
- Following up with client emails, account queries, billing and general enquiries.

Reception & Client Service

- Answering incoming phone calls, taking messages, directing and handling client enquiries
- General housekeeping duties eg: mail pickup

General Office Support

- Filing and maintaining accurate records
- Ordering office supplies
- Attending office meetings
- Assisting other office staff with tasks as required

Systems & Software

You will be working across the following systems daily:

- Xero - accounts, payroll and reporting

- Independent software-specific systems for Job management/scheduling/employee and resource management- training provided

- Microsoft Office - Word, Excel, Outlook

What We're Looking For

- A highly personable, adaptable, and level-headed individual who's comfortable dealing with clients and staff — you'll often be the first point of contact for our clients, and delivering excellent service in a positive manner, as this is something we pride ourselves on as a team.

- Previous experience in an office administration, accounts or bookkeeping role (construction or trade industry experience an advantage)

- Experience with Xero or similar accounting software a must

- Training provided for quoting and operational software packages

- Robust attention to detail and accuracy, particularly with invoicing and financial data

- Excellent communication skills and a professional phone manner

- Ability to manage competing priorities and meet daily/weekly deadlines

- A proactive, can-do attitude and willingness to support the wider team

- Robust organisational and time-management skills and able to multitask

- Working hours flexible to accommodate candidate, eg- 8 am-4pm; 7am- 3pm; 6:30am - 2:30pm etc

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📌 Office Administrator (Brisbane City)
🏢 PHP Asphalt Solutions
📍 Brisbane City