Executive Assistant - Maternity Leave Cover

Care is our passion. People are our business. Excellence is our standard. Growth is our ambition.

Who we are

Waratah Private Hospital is a leading private healthcare provider dedicated to offering high-quality services. Our multidisciplinary team works collaboratively to provide compassionate, patient-centered care.

Waratah Private Hospital is a key facility within the Healthe Care Group. We are a private healthcare provider of choice, driving innovation and clinical best practice to the services we provide.

At HealtheCare, we’re all about supporting real people to deliver extraordinary care. As part of the team, you can expect:

- Adaptable working conditions to ensure a healthy work-life balance

- Collaboration with like-minded professionals across a multi-disciplinary team

- Fitness passport

- Grow with us - commitment to career development, ongoing training and development

- Paid parental leave

- Novated lease opportunities

- Love Your Work reward and recognition program

Your new role as an Executive Assistant

We are seeking an experienced Executive Assistant to cover a maternity leave period for a maximum term of 12 months, commencing early September 2026, to provide high-level support to the CEO and Executive Team.

This role is responsible for executive administration, meeting coordination, communications, credentialing, HR administration, compliance support, and employee engagement activities.

Key Responsibilities

- Provide confidential administrative support to the CEO and Executive Team.

- Manage executive diaries, meeting schedules, and correspondence.

- Coordinate credentialing and annual compliance requirements for Visiting Medical Officers (VMOs) and Allied Health Professionals.

- Maintain staff and VMO databases, ensuring registrations, insurances, and compliance records are up to date.





- Support HR administration, including preparation of employment documentation and employee records.

- Liaise with HR and Payroll to ensure accurate processing of employee information.

- Prepare agendas, take minutes, and maintain action registers for key committee and management meetings.

- Chair and coordinate Workplace Health & Safety (WHS) Committee activities and compliance reporting.

- Reconcile CEO credit card expenses and assist with administrative reporting.

- Manage office supplies, staff uniforms, and purchasing requests.

- Coordinate employee engagement programs, recognition initiatives, wellness programs, and staff events.

- Maintain and update the hospital intranet/SharePoint site.

- Support marketing activities, website content updates, and hospital events.

- Coordinate fundraising activities and executive functions as required.

Essential Criteria

- Highly organised with exceptional attention to detail.

- Experience in executive administration, healthcare administration, or a similar role.

- Strong communication, stakeholder management, and minute-taking skills.

- Ability to handle sensitive and confidential information with discretion.

- Proficient in Microsoft Office and administrative systems.

- Able to manage multiple priorities and meet deadlines in a fast-paced environment.

- Experience working with compliance, credentialing, HR administration, or healthcare settings is highly regarded.

- Current Working with Children Check and Police Checks

- Category A healthcare workers must complete occupational assessment, screening and vaccination against specified infectious diseases. Evidence of compliance or valid medical exemption is required prior to commencement.

- Only candidates with valid working rights will be considered - We are unable to offer VISA sponsorships at this time.

Applications close: Friday, 31 July 2026

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📌 Executive Assistant - Maternity Leave Cover (Georges River Council)
🏢 Waratah Private Hospital
📍 Georges River Council