Cox Purtell Staffing Services - Newcastle West NSW

Site Administrator | Large-Scale Construction Project | Newcastle West | 6-Month Contract

Our client, a well-established construction company delivering a major project in Newcastle West, is seeking an experienced Site Administrator to join their team on a 6-month temporary contract, with potential for extension based on project timelines.

This is a great opportunity for an administration professional with construction industry experience to support a large-scale site team through a critical delivery phase. This role is an in office position and is not open to remote workers.

About the Role

Reporting to the Project Manager, you'll provide immediate support across project administration, contracts, document control, and site coordination - working closely with the Project Manager and Contracts Administrator to ensure the project is delivered on time, on budget, and to a high standard of quality and safety.

- Provide immediate administrative support to the Project Manager
- Manage collation and distribution of shop drawings
- Review and help resolve coordination conflicts; raise RFIs as required
- Review contractor and short-term programs
- Administer defect rectification within program timeframes
- Assist with the IMS process, and collation of maintenance manuals and as-built documentation
- Support the Contracts Administrator with subcontractor and supplier procurement,



including scopes of works, tender documentation, tender list preparation, and vetting/recommending tenders
- Assist with the coordination and letting of subcontracts in line with the construction program and head contract requirements
- Help administer subcontractor performance against scope and program, including variations, EOTs, and payments
- Assist with cost control, forecast revisions, and project financial reporting
- Support planning and programming activities, and maintain procurement/off-site activity schedules and supply registers
- Assist in maintaining preliminaries costs within budget
- Perform designated safety roles in accordance with company WHSE policy

About You

- Previous experience as a Site Administrator or Contracts Administrator within construction (essential)
- Working knowledge of subcontractor procurement, tendering, and contract administration processes
- Basic understanding of construction scopes of works and programming
- Strong document control and organisational skills, with high attention to detail
- Proficient in MS Office; experience with construction management software highly regarded

What's on Offer

- Competitive hourly rate + superannuation
- 6-month contract with potential for extension
- ASAP start
- Join a well-established construction company delivering a high-profile project in Newcastle West

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📌 Site Administrator (Newcastle City Council)
🏢 Cox Purtell Staffing Services
📍 Newcastle City Council