Role type: Full time; Continuing

Faculty: Chancellery

Department/ School: Office of the Provost

Salary: $86,943 - $99,864 p.a. plus 17% super

- Key link across Melbourne Online curriculum and admissions / specialise in CAPS and governance processes / collaborative stakeholder-facing role

- Apply now to play a pivotal role in delivering accurate curriculum approvals and seamless online admissions.

- Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment. As part of this shared objective, all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment.

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

You will support Melbourne Online’s growing academic portfolio, coordinating curriculum approvals and admissions for postgraduate programs.

You will gain experience across CAPS, academic governance and stakeholder engagement in a fast-paced environment.

What you will deliver:

- Coordinate end-to-end curriculum change processes, tracking course and subject amendments through approval pathways.

- Administer new course and subject proposals in CAPS, ensuring accurate data entry and governance records.

- Support academic governance committees through documentation preparation, meeting coordination, tracking approvals and reporting.

- Assist Academic Program Managers with course design activities, CAMP forms and associated approval documentation.

- Contribute to admissions processing and continuous improvement initiatives across systems, workflows and process documentation.

You may be a great fit if you:

- Hold a tertiary qualification or equivalent combination of relevant education, training and experience.





- Manage sensitive or complex administrative processes within higher education or similarly regulated environments.

- Analyse and synthesise complex information, providing clear, practical advice to diverse academic and professional stakeholders.

- Deliver accurate work to agreed timelines, prioritising tasks effectively in a fast-paced environment.

- Use databases and standard applications such as MS Word and Excel with strong digital capability.

- Bring experience with academic governance, CAPS, admissions or committee support within a university context.

For further information please refer to the attached PD.

What we offer you!

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

- Build future financial security with 17% superannuation

- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

- Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning

- Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave

- Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company

- Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team – Melbourne Online

Melbourne Online sits within the Office of the Provost, driving the University’s online education strategy.

It partners with faculties, shared services and an OPM provider to deliver fully online postgraduate programs.





You will join a collaborative team focused on academic quality, governance and exceptional student and stakeholder experiences.

Be Yourself The University of Melbourne is an Equal Prospect Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected].

Application essentials:

- Visit "apply with us" to learn more about the process, including tips and FAQs.

- You must have current valid work rights for Australia. Visa sponsorship is not available for this role.

- A Working with Children Check is for all positions. If successful, we will guide you through the process and reimburse you.

- Please upload your resume and a cover letter outlining your interest and experience as part of the application process.

Want to know more?

- For queries related to this specific position, contact Selena Forbes at [email protected]

- For questions related to our recruitment process email Tara at [email protected]

- For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').

Apply today, and join a community that’s shaping the future.

Applications close: Monday 3 August 11:55 PM; Melbourne time zone.

Position Description:

JR-015968 Academic Programs Officer -PD.pdf

JR-015968 Academic Programs Officer -PD.docx

📌 Academic Programs Officer (Australia)
🏢 University Of Melbourne
📍 Australia