Administration Assistant to the CEO

Permanent Full-time (Part-time may be considered for an exceptional candidate)

About Riverwood Community Centre

Riverwood Community Centre is a well-established not-for-profit organisation that has proudly served the local community since 1974.

The Centre provides a diverse range of services across Aged Care, Family Services, Children’s Services, NDIS, Community Development and broader community programs.

Working in partnership with government, funding bodies and community organisations, the Centre is investing in stronger administrative systems, electronic records management and digital capability, including the responsible use of emerging AI productivity tools.

About the Role

This is an prospect for a skilled and motivated administration skilled to provide high-level, confidential support to the Chief Executive Officer and play an important role in the effective operation of the CEO’s Office.

Under the direction of the CEO, the successful applicant will coordinate executive administration, prepare high-quality documents, manage electronic records and data, support Board and governance processes, coordinate bookings and digital communications, and contribute to practical improvements across office systems.

This position requires a professional and discreet approach, sound judgement, strong Microsoft 365 capability, effective time and priority management, and confidence using AI tools such as ChatGPT and Microsoft Copilot to support accurate data handling, records management and archiving.

The successful applicant will demonstrate strong digital communication skills, with the ability to use online platforms, email, newsletters and digital tools to communicate clearly, professionally and appropriately with internal teams, stakeholders and contractors.

Key Responsibilities

- Provide confidential administrative and executive support to the CEO, including diary management, appointments and meeting coordination.

- Prepare professional correspondence, reports, agendas,



meeting papers and minutes.

- Provide administrative support for Board and Committee meetings, including invitations, minutes and meeting records.

- Maintain accurate electronic records, data management, document control, digital archiving and SharePoint systems.

- Coordinate digital communications and liaise with stakeholders and contractors as directed by the CEO.

- Support continuous improvement, including the responsible use of AI productivity tools where appropriate.

Essential Selection Criteria The successful applicant must demonstrate:

- Relevant qualifications and substantial administrative experience, including the capacity to work independently and manage competing priorities.

- Highly developed organisational skills, accuracy and attention to detail.

- Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, SharePoint and OneDrive, with confidence using AI productivity tools such as ChatGPT and Microsoft Copilot.

- Demonstrated experience in electronic records management, document control, data handling and digital filing systems.

- Strong written communication skills, including the ability to prepare correspondence, reports, minutes and business documents to a high standard.

- Experience supporting digital communications, online engagement, event administration and stakeholder communications.

- A demonstrated commitment to confidentiality, professionalism, integrity and compliance.

Desirable Criteria

- Previous experience supporting a CEO, senior executive or executive office.

- Experience providing administrative support to Boards, Committees or governance functions.

- Understanding of not-for-profit governance and compliance requirements in New South Wales.

- Working knowledge of Canva or Adobe applications.

How to Apply

Applicants must submit

- A current résumé (CV).

- A cover letter.

- A statement addressing each of the Essential Selection Criteria.( Applications that do not address the Essential Selection Criteria may not be considered.)

Contact: **@riverwoodcommunity.org.au

📌 Administration Assistant to the CEO (Riverwood)
🏢 Riverwood Community Centre
📍 Riverwood