BM Doors, part of ARA Group is seeking a detail-oriented and organised Bid & Scheduling Coordinator to join our dynamic administrative team on a full-time basis . Based in Queanbeyan, NSW , this role is critical in ensuring tender deadlines are met, project opportunities are identified and work is effectively forecasted to support business growth.

Key responsibilities

- Coordinate and manage all aspects of the tender and bid submission process, ensuring deadlines are met
- Prepare, compile and submit tender documentation in accordance with client requirements
- Develop and maintain a library of tender templates, documentation and supporting information
- Review construction documentation, including floor plans, security documentation, fire, acoustic and finishes specifications
- Assist in identifying suitable project solutions and pricing requirements for submissions
- Proactively search tender databases and bid management platforms to identify new business opportunities
- Liaise with clients regarding submission requirements, formatting, timelines, and requests for information
- Respond to client enquiries before, during, and after tender submissions
- Coordinate joint tender submissions with other business units and stakeholders
- Work closely with management and project teams to forecast upcoming projects and support business planning activities
- Prepare Master Door,



Frame and Hardware Schedules for awarded projects
- Manage the handover of successful tenders and project documentation to the Project Management team

What we're looking for

- Advanced Microsoft Office skills, particularly Outlook, Word and Excel
- Ability to obtain and maintain an NV1 Security Clearance
- National Police Check with no disclosable outcomes
- Proven experience in an administrative support role, preferably involving bid coordination, scheduling or project support
- Robust organisational and time management skills with the ability to juggle multiple priorities simultaneously
- Excellent written and verbal communication skills with the ability to interact professionally with internal and external contacts
- Meticulous attention to detail and a commitment to accuracy in all tasks, particularly when handling bid documentation
- Problem-solving mindset with the ability to anticipate issues and implement practical solutions
- Familiarity with scheduling systems or project management tools is highly desirable
- A proactive approach to work with the ability to work independently and as part of a team

Visa sponsorship is not available for this position, and applications from recruitment agencies will not be accepted.

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📌 Bid & Scheduling Coordinator (Queanbeyan–Palerang Regional Council)
🏢 BM Doors
📍 Queanbeyan–Palerang Regional Council