Ferny Grove State High School is seeking an Executive Assistant to join the team!

If you're ready to take the next step in your career, we encourage you to apply today.

This is a temporary full-time position until 17 September 2027, unless otherwise determined.

About Ferny Grove State High School:

We are an Independent Public School which has developed a strong reputation for the provision of high quality educational opportunities across academic, sporting, cultural and citizenship areas. Our vision is for all of our students to reach their true potential, achieving their individual goals and making a positive contribution to their communities.

About the Role:

As the Executive Assistant you will provide a range of executive and secretarial support and confidential administrative services to support the activities of the Principal and school.

Responsibilities Include:

- Provide confidential administrative and secretarial support to the Principal/Executive Principal, including word processing, data base and spread sheet applications and produce advanced desktop published documents.
- Oversee the delivery of documentation presented to the Principal/Executive Principal, schedule appointments, coordinate and organise meetings, conferences, career development for staff, room bookings and functions, maintain diaries, take minutes of meetings and distribute to attendees and manage the provision of administrative and secretarial support to conferences as required.
- Maintain effective time management practices for the Principal/Executive Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and other calendar events.




- Monitor and screen incoming telephone calls and correspondence to the office and where necessary direct these to the appropriate areas.
- Coordinate the provision of administrative and executive support to conferences and meetings, including organising room bookings, travel, accommodation and registrations.
- Coordinate the dissemination of information to office personnel and provide advice regarding office administrative procedures.
- Produce advanced desktop published documents and administer ordering and payment procedures.
- Prepare draft correspondence, reports and submissions on human resource and financial management issues and maintain and enhance administrative systems and processes to maximise the effectiveness of school services.
- Coordinate the records management activities, including records of incoming correspondence and Right to Information requests and monitor the flow of correspondence and provide advice and training in records management to other personnel.
- Manage records and other information resources so that information relevant to the school/college and its functions is readily available to clients.
- Receive and identify client needs and assist visitors and /or appropriately redirect telephone calls
- Assist in preparation and monitoring of budgets,



utilising spreadsheets to monitor expenditure and provide reports. Purchase various items for staff using corporate card and maintain all associated paperwork for reconciliation of statements.
- Use databases (administration, human resources, financial management including the SAP system) to process information and produce reports. Maintain OneSchool management and administrative databases for student enrolment and staff.
- Supervise and train administrative officers in keyboarding, reception and telecommunication services and other functions as required.
- On behalf of the Principal/Executive Principal, liaise with government, business, industry, parent and education bodies, with a focus on a high level of client services.
- Manage international and domestic travel for all staff, prepare international travel applications including general briefing notes to the Minister, prepare international reports. Manage associated paperwork including purchasing requisitions and financial transactions information.

Interested? To Apply:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);
- Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

📌 Executive Assistant - Ferny Grove State High School (Queensland)
🏢 Queensland Department of Education
📍 Queensland