Executive Assistant to the Managing Director

Full Time | Hawthorn, Melbourne

At POP & CO, we stand for People, Optimisation and Profit.

We're an Australian-founded business with a global footprint, partnering with organisations nationally and internationally to deliver accounting, finance, HR, technology and operational solutions that help businesses grow. Our clients trust us because we combine technical expertise with practical thinking, exceptional service and genuine partnerships.

Guided by our values, we're growing – and right now, we're looking for an exceptional Executive Assistant to become a trusted partner to our Managing Director.

If you enjoy ownership, variety and working in a business where your contribution genuinely matters, you'll thrive in this role.

The Opportunity – About the Role

This is a rare opportunity for an experienced Executive Assistant to work with our Managing Director across multiple businesses within the POP & CO group.

Working at the centre of the organisation, you'll coordinate executive priorities, client relationships, compliance, business operations and strategic projects while working closely with entrepreneurs, business owners, government agencies and stakeholders across Australia and internationally.

You'll become someone the Managing Director trusts implicitly - not just because you're highly organised and always deliver, but because you think five steps ahead, understand the business, exercise sound judgement and ensure the important things are always under control.

Some of the Key Responsibilities include:

- Partnering closely with the Managing Director to coordinate priorities across multiple businesses.
- Managing a complex executive diary, meetings and international travel.
- Preparing executive correspondence, presentations and communications, and acting as the trusted first point of contact for the Executive Office.
- Anticipating priorities and ensuring the Executive is always 5 steps ahead.
- Coordinating client onboarding and supporting exceptional client experiences.
- Building trusted relationships with clients, entrepreneurs, C-suite leaders and key stakeholders.
- Liaising with the ATO, ASIC and other government agencies while supporting client compliance activities.
- Managing ASIC company administration and corporate compliance obligations.
- Driving executive operations and identifying opportunities to improve systems,



processes and business efficiency.
- Managing Microsoft 365, SharePoint, employee onboarding/offboarding and key business records.
- Coordinating office operations, team events and initiatives that foster a positive, high-performing workplace.
- Supporting the smooth day-to-day operation of our Hawthorn office.

About You If these behaviours resonate with you, you might be just who we are looking for:

- Trustworthy (a vault) - You're an experienced Executive Assistant who understands that great executive support is built on trust, judgement and initiative. You will be privy to sensitive and confidential information. Integrity is non-negotiable in this role.
- Good judgement - highly professional, diplomatic and emotionally intelligent. You know when to act independently, when to seek guidance and when discretion is the best course of action.
- High customer service orientation
- highly responsive, with strong interpersonal and communication skills; obsessed with acts of service and putting your Executive and our clients first.

- Proactive

- you don't wait to be spoon-fed. You anticipate, plan ahead, think, execute, and close the loop. You don't wait to be asked. You anticipate needs, identify opportunities, solve problems and take ownership of your work.

- Team player – you proactively seek opportunities to help others and lift the team around you; you go above and beyond to get the job done.
- Brings energy and lightens the load

- you read the room. You know when to keep things light, bring warmth and fun to the team, and make the environment a better place because of your positivity, generosity and willingness to help others succeed, and yourself to grow.

- Lives and breathes our values – you are flexible, and don’t get frustrated by shifting priorities; instead, you embrace new ways of working and adapt quickly.
- Impeccable Presentation – You are polished, professional and represent senior leaders with confidence and credibility.




- Writes like a boss – You have exceptional written and verbal communication skills, including the ability and confidence to prepare executive correspondence, presentations and reports.

To Be Successful, You'll Bring

- Extensive EA experience supporting a Managing Director or senior executive within a global firm.
- Previous experience within an accounting, finance or professional services workplace will be highly regarded.
- Outstanding organisational and time management skills with the ability to manage multiple competing priorities and deliver on time.
- Exceptional attention to detail and consistently high standards of work.
- Excellent written and verbal communication skills.
- Absolute discretion and professionalism when handling confidential information.
- Strong stakeholder management skills and the ability to build trusted relationships.
- Advanced Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint and Teams; Experience with Adobe Suite and Canva will be highly regarded.
- Experience using SharePoint and modern AI productivity tools.
- A solutions-focused mindset with a genuine interest in continuous improvement.
- A current driver's licence and access to your own vehicle.

Why Join us at POP & CO?

- Competitive salary package.
- Permanent full-time onsite role based in Hawthorn.
- Exposure to entrepreneurs, business owners and senior executives.
- Genuine opportunities for growth and development.
- A collaborative, high-performing team.
- A varied role with autonomy, ownership and impact.

If you're an exceptional Executive Assistant looking for a role where you'll be trusted, challenged and genuinely valued, we'd love to hear from you. How to Apply - Apply via Email today!

Please submit the following to [email protected]

- A cover letter (maximum 1.5 pages) outlining how you meet the key selection criteria (key responsibilities and behaviours) and why this opportunity excites you.
- Your current resume.

Closing Date: Applications close on 12 August 2026 and will be assessed as they are received, so we encourage you to apply asap

Important Details:

This is a full-time role based onsite at our executive head offices in Hawthorn.

Applicants must have unrestricted working rights in Australia.

- POP & CO respectfully requests no unsolicited approaches from recruitment agencies.

📌 Executive Assistant to Managing Director (Melbourne)
🏢 POP u0026
📍 Melbourne