AIEF is looking for an early to mid-career skilled to join our organisation and provide executive administrative support to the Chief of Staff.

About AIEF hard heads, soft hearts, capable hands

AIEF was established in 2008 in response to community demand from Indigenous families who choose to enrol their children in boarding schools.

Bringing together the government and private sector, AIEF provides scholarship funding for Indigenous students to complete Year 12 or tertiary studies, with career support and mentoring to help them make a successful transition to employment. Backed by some of Australia’s most influential business, philanthropic, media and community leaders, AIEF has grown from one scholarship student in 2008 to now supporting over 1,500 young Indigenous people from over 400 communities in every state and territory of Australia.

AIEF has consistently achieved annual retention and Year 12 completion rates and career transition rates above 90% since funding its first scholarship in 2008.

www.aief.com.au The Role

Reporting to the Chief of Staff, the Executive Coordinator will have responsibility for executive administrative support, including prioritising competing demands on a daily basis, drafting high-quality communications, leading the preparation of executive-level materials and actively managing reporting across the organisation to ensure all tasks, workflows and deadlines are met. Key Responsibilities The Executive Coordinator will have responsibility for the following:

Executive Administrative Support Provide structured and high-calibre support in prioritising demands and anticipating needs

Maintain workflows, enabling the Chief of Staff to focus on strategic priorities





Draft and manage high-quality written correspondence on behalf of the Chief of Staff

Provide ad hoc assistance as directed by the Chief of Staff, such as diary and calendar management.

Reporting and Project Execution Oversee reporting for the organisation, including data management, tracking tasks, projects and activities

Ensure all deadlines and reporting obligations across the organisation are met

CRM workflows, tasks and reporting requirements for the Deputy CEO

Track internal stakeholders’ deliverables, tasks, projects and activities to ensure deadlines are met and escalated as required

Collate and prepare executive-level materials, including compiling, formatting and quality-controlling documents in MS to a submission-ready standard

Leadership, Team and Collaboration

Work closely with other teams to ensure a cohesive and consistent experience across the organisation.

Participate in and contribute to organisation-wide events, projects and initiatives that require an all-hands-on-deck approach

Required Capabilities

Tertiary or other qualifications in a related field or equivalent work experience

Demonstrated alignment with AIEF’s values: Authenticity, Tenacity and Audacity, Passion, Best Practice Pacemakers and Loyalty

Ability to work under pressure and manage multiple tasks and deadlines





Strong organisational skills and attention to detail

Excellent written and verbal communication skills, with the ability to convey complex ideas clearly and concisely

Proactive, self-motivated, and able to work both independently and collaboratively in a team

Experience working within Indigenous education is highly desirable

Demonstrated skills in influencing, negotiating and communication across an organisation, and the ability to manage relationships at a senior level internally and externally Benefits of working with AIEF

Work with purpose: See the impact of your work from year one by contributing to a mission that creates real outcomes for young Indigenous people and their communities Generous salary packaging: Boost your take home pay by up to $18,550, managing and structuring your remuneration in a way that suits you

Additional paid leave: Enjoy seven extra days of paid leave each year on top of standard annual and personal leave. We also offer a progressive Annual Leave benefit that rewards long term commitment, giving you additional days of leave as your years of service increase

Central Surry Hills location: Work from one of Sydney’s most charming and well-connected inner-city neighbourhoods surrounded by popular cafés and restaurants within walking distance of Central Station. Plus access to a shower and bike rack for active commuters

Professional development: Access to paid training, leadership programs, accredited courses and coaching to support your ongoing growth and development Employee Assistance Program: Enjoy free access to a confidential Employee Assistance Program designed to boost your wellbeing and keep you thriving.

📌 Executive Coordinator (Sydney)
🏢 Australian Indigenous Education Foundation (AIEF)
📍 Sydney