Service Air Conditioning Melbourne – Seaford VIC

We are seeking a qualified and experienced Bookkeeper / Office Manager for immediate start to join our business and take ownership of the day-to-day financial and administrative operations of the company.

This is a hands-on, fast-paced role that requires someone who thrives in a busy and reactive environment. No two days are the same, so we're looking for a highly organised, proactive individual who can confidently manage multiple priorities, adapt to changing demands, and keep the office running smoothly. Strong attention to detail, excellent communication skills, and the ability to work independently are essential.

The position serves as the second-in-charge (2IC) to the Business Manager and includes supporting and coordinating junior administration staff. While working closely with the Business Manager you will collaborate with our external accountant to ensure accurate, compliant and well-organised systems and operations across the business.

This is a wide-ranging role combining bookkeeping, payroll, office management and operational support responsibilities. Approximately 40% of the role is focused on bookkeeping and payroll functions, with the remaining responsibilities involving office coordination, administration and broader business support.

If you enjoy variety, take pride in being organised, and are looking for a role where you can make a real impact on the day-to-day success of a business, we'd love to hear from you.

Key responsibilities

End-to-end bookkeeping using MYOB, including bank and account reconciliations

Accounts payable and receivable management

End-to-end payroll processing, including PAYG, superannuation and STP reporting

Fleet management, including vehicle records, registrations, servicing and reporting





Experience or qualifications in Human Resources (HR) will be highly regarded, as the role will involve assisting with recruitment, onboarding, employee records, and general HR administration from time to time.

IT and systems administration support

Lease and facilities administration

Supporting and coordinating junior administration staff

General office management and operational administration

Maintaining accurate records, systems and documentation

Liaising with the external accountant regarding reporting and compliance

Ad hoc administrative and operational support as required

About you

Mandatory Requirement: Certificate IV (or higher) in Bookkeeping, Accounting, or Finance is essential. Applications without this qualification will not be considered.

Minimum 5 years demonstrated bookkeeping and administration experience.

Strong MYOB experience is essential

Minimum 3+ years of hands-on MYOB experience is required for this position

Strong computer and administrative systems skills are essential

Strong understanding of Australian payroll, superannuation and compliance requirements

Ability to manage competing priorities and work autonomously in a fast-paced environment

Highly organised, detail-oriented and reliable

Experience using Google Workspace, including Gmail and Google Drive, highly regarded

Professional, discreet and trustworthy

Strong communication and coordination skills

Previous office management, leadership or 2IC experience highly regarded

What we offer

A supportive and positive team culture

Staff appreciation, team lunches and celebration of special occasions

Flexibility, trust and autonomy in your role

A stable and well-established business and the opportunity to grow the role based on capability and interests.

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📌 Office Manager / Qualafied Bookkeeper (Frankston)
🏢 Service Air Conditioning Melbourne
📍 Frankston