Precast Structures - Concrete Panel Manufacturing

[South East Suburbs] | [FULL-TIME] | [Salary based on level of experience]

Coordinate the workflow that keeps our precast panels moving

Precast Structures is a precast concrete panel manufacturing operation. We're looking for a well-organised Operations Assistant to support our operations manager and sit at the centre of the panel workflow — from receiving structural drawings through to issuing approved documents to the factory floor, tracking panel status, ordering materials and invoicing clients.

If you have a background in building, precast or concrete structural elements — or you've run a similar coordination function elsewhere —or you’re a graduate and you take pride in getting the detail right, we'd like to hear from you.

What you'll do

Drawing and document control

- Receive structural and shop drawings from architects, engineers and consultants, and register them accurately on receipt.
- Distribute drawings to builders, engineers and clients for review, and track each review through to approval.
- Maintain strict version control — ensuring only the current, approved revision is in circulation, and that superseded versions are clearly marked and archived.
- Prepare approved drawings for release and issue hard copies to the factory floor, so the floor is always manufacturing from the latest approved revision.
- File and archive all drawings and correspondence so anything can be retrieved quickly.

Panel status and reporting

- Maintain and continually update spreadsheets tracking each panel through design, approval, manufacture and delivery.
- Give the Operations Manager clear,



current status reports on panels and outstanding approvals.

Materials, stock and procurement

- Order concrete and associated materials at the right time to meet the manufacturing programme — planning ahead to avoid delays.
- Run stock control: monitor inventory, reorder ahead of need and keep accurate records.

Client liaison and invoicing

- Communicate professionally with clients by phone/email and in writing on drawing status, deliveries and general enquiries.
- Prepare and issue invoices for product delivered, ensuring quantities and pricing are accurate.

General

- Provide day-to-day administrative and coordination support to the Operations Manager as required.

About you

- Document version control — an instinctive sensitivity to revisions and the discipline to keep the correct version in use.
- Able to read structural drawings — confident reviewing and interpreting structural and shop drawings.
- Organised, with robust attention to detail — manages multiple drawings, panels and deadlines without letting anything slip.
- Spreadsheet proficient — competent maintaining detailed tracking spreadsheets (e.g. Excel).
- Proactive planner — anticipates material and stock needs and acts ahead of time.
- Clear communicator — professional with clients, architects, engineers and factory staff alike.
- Numerate and accurate — reliable with quantities, ordering and invoicing.
- Able to work – autonomously.
- Proficient use of — MS Excel and MS Word

Experience

A background in building, precast concrete or concrete structural elements; or

Experience in a similar coordination, document control or operations support role.

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📌 Operations Assistant – Concrete Panels (Kingston)
🏢 seek.com.au
📍 Kingston