Flexible Hours | Werribee | Supportive Family Business
TC Landscapes is seeking an experienced Administrative Assistant to join our growing team. This is a varied role combining office administration, executive support and tender administration. If you enjoy working in a fast-paced environment where no two days are the same, we'd love to hear from you.
Office & Commercial Co-Ordinator
What You'll Do
- Welcome clients and manage enquiries via phone, email and social media.
- Provide general office administration including filing, document management, data entry and correspondence.
- Support the Managing Director with diary management, travel arrangements and executive assistance.
- Monitor tender portals and coordinate tender documentation.
- Prepare and submit tender documents and maintain the tender register.
- Request supplier and subcontractor quotations and prepare quotation comparisons.
- Assist with estimating spreadsheets, pricing databases and quantity take-offs.
- Set up project files, issue purchase orders, track variations and maintain document control.
- Liaise with suppliers, customers and stakeholders regarding accounts, invoicing and payment terms.
- Provide administrative support to the wider management and project teams.
What You'll Bring
- Previous administration, office management or executive assistant experience.
- Solid organisational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Intermediate to advanced Microsoft Office skills, particularly Excel.
- Ability to manage multiple priorities and meet deadlines.
- Proactive, positive and self-motivated approach.
- Construction, tender or estimating administration experience is highly regarded.
Why Join Us?
- Flexible full time hours.
- Friendly, family-owned business with over 45 years of success.
- Varied and interesting work across commercial landscaping and civil construction.
- Opportunity to develop into tender, estimating or contracts administration roles.
- Supportive team and long-term career opportunities.
What We Offer
- A supportive and friendly team culture
- A varied and autonomous role
- The opportunity to work with a respected family business