Are you highly organised, enjoy working in a rapid-paced environment and looking to build your career with a growing national business?

We're seeking a motivated Junior Administration Coordinator to join our Melbourne Head Office in Hallam. This is an excellent opportunity for someone with administration experience who enjoys variety and wants to develop their career within the HVAC and mechanical services industry.

Working alongside our operations and service teams, you'll play an important role in keeping the business running smoothly while providing administrative support across multiple Australian states.

What's in it for you?

- Permanent full-time position
- Hallam office location
- Competitive salary of $65,000 to $80,000 + Super (depending on experience)
- Supportive team with ongoing training and development
- Opportunity to grow into senior administration or service coordination roles
- Stable business with a strong reputation in the commercial HVAC industry

About the Role

No two days are the same. You'll provide administrative support to our national operations team and assist with the coordination of day-to-day service activities.

Your responsibilities will include:

- Providing administration support to multiple state operations teams




- Coordinating service documentation, work orders and job records
- Raising purchase orders and processing invoices
- Scheduling meetings and maintaining shared calendars
- Preparing reports, spreadsheets and customer documentation
- Updating internal systems and ensuring accurate data entry
- Assisting with customer enquiries via phone and email
- Supporting technicians and managers with general administrative requests
- Maintaining electronic filing systems and compliance documentation

About You

You'll be someone who enjoys being organised, takes pride in your work and can confidently manage competing priorities.

Ideally you'll have:

- Previous experience in an administration, customer service or office support role
- Excellent communication skills and a professional phone manner
- Strong attention to detail and organisational skills
- Intermediate Microsoft Office skills, particularly Outlook, Word and Excel
- The ability to multitask and work in a fast-paced environment
- A positive attitude and willingness to learn
- Experience within the trades, construction, facilities or HVAC industry will be highly regarded but is not essential

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📌 Junior Service Coordinator (Melbourne)
🏢 Lead Group
📍 Melbourne