Executive Coordinator/ Assistant

Sydney | Full-time | Hybrid

We’re looking for a highly organised Executive Coordinator/Assistant to support the COO office and senior leadership team, ensuring seamless day-to-day operations and enabling focus on strategic priorities.

We’re looking for someone who can operate at pace, execute without hand-holding.
You’re organised, proactive, and not afraid to follow things through to completion. You bring structure, stay across the detail, and keep things moving.

What you’ll do

- Provide high-level administrative and operational support to the COO and Executive Manager

- Manage complex calendars, travel arrangements, meetings, and logistics

- Prepare briefings, presentations, reports, and executive communications

- Act as a key coordination point across the Senior Leadership Team and head office functions

- Capture meeting outcomes, track actions, and ensure clear follow-through

- Compile and maintain data, dashboards, and reports to support decision-making

- Maintain organised documentation, trackers, and filing systems

- Coordinate cross-functional projects, tracking progress and chasing updates

- Liaise with internal stakeholders and external partners to ensure timelines and deliverables are met

What you bring

- 2+ years’ experience as an Executive Coordinator/Assistant in a fast-paced environment (retail highly regarded)

- Strong understanding of retail operations and business dynamics





- Exceptional organisational skills with the ability to manage competing priorities

- High attention to detail and a proactive, solutions-focused mindset

- Strong communication and stakeholder management skills across all levels

- Advanced capability in Microsoft Office (Excel, PowerPoint, Outlook, Word)

- Experience with reporting, data analysis, and tracking tools (e.g. Excel, Power BI)

- High level of professionalism, discretion, and confidentiality

- Fluency in Chinese highly desirable

What’s on offer

- Work closely with senior leadership and gain exposure to strategic decision-making

- Play a critical role in enabling business performance and operational excellence

- Be part of a fast-growing, high-energy retail organisation

- Opportunity for growth and development within the business

- Collaborative and supportive head office environment

What you bring

- Experience in retail operations, ideally with time spent in-store environments

- Strong organisational and prioritisation skills in fast-paced settings

- Proven ability to manage multiple projects and stakeholders simultaneously

- High attention to detail with a process improvement mindset

- Confident communicator with strong stakeholder engagement skills

- Intermediate to advanced Excel and data analysis capability

What’s on offer

- Join a fast-growing beauty brand shaping the Australian retail landscape

- High-impact role in quick-growing retail business

- Own structure, priorities, and execution at pace

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📌 Executive Coordinator/ Assistant (New South Wales)
🏢 W Cosmetics
📍 New South Wales