3-5days | Monday–Friday, 8:30am–4:30pm | Immediate start available

$28 – $33 per hour

ABOUT THIS ROLE

We are a specialist gastroenterology clinic based in Ashwood, and we're growing. We're not looking for someone who has worked in medical before — we're looking for someone who has thrived in a fast-paced, high-accountability environment where accuracy, professionalism, and composure under pressure were non-negotiable.

If you've excelled in hospitality management, legal admin, finance, customer-facing retail, or any role where systems, people, and competing priorities had to be managed simultaneously — we want to hear from you. Our best performers have come from outside healthcare. What they had in common was precision, attention to detail, adaptability, and the maturity to follow protocol without shortcuts.

WHAT YOU'LL DO

→ Book and manage patient consultations and theatre bookings over the phone

→ Maintain and update the patient database with a high degree of accuracy

→ Handle all incoming phone, email, and fax enquiries promptly and professionally

→ Process patient invoices, receipts, and billing — including Medicare and private health

→ Liaise with doctors, hospitals, and specialist referrers

→ Manage scanning, document processing, and correspondence

→ Generate and send reports as required

→ Uphold strict patient confidentiality at all times

YOU'RE RIGHT FOR THIS ROLE IF YOU

→ Have worked in a genuinely fast-paced workplace where you handled competing priorities across multiple systems — and did it well

→ Are highly comfortable with computers: navigating multiple programs, managing inboxes, and keeping records accurate is second nature

→ Communicate with confidence and warmth on the phone — with patients, doctors, and hospital staff — in a calm, clear, professional manner

→ Follow instructions, protocols,



and checklists carefully — and flag issues rather than guess or skip steps

→ Understand that in a medical setting, errors have real consequences, and that motivates your care and focus

→ Take ownership of your work, show up reliably, and don't need to be micromanaged

THIS ROLE IS NOT RIGHT FOR YOU IF

✗ You find computers frustrating or need significant support with basic technology

✗ Phone-based communication feels unnatural or stressful to you

✗ You prefer a slow, predictable pace where tasks arrive one at a time

✗ Attention to detail is something you're still working on

✗ You've never worked in a role where following strict process was essential

SKILLS & EXPERIENCE

→ Experience in a fast-paced, people-facing or systems-heavy role (healthcare experience not required)

→ Strong verbal and written communication skills

→ Proficiency in Microsoft Office — particularly Outlook, Word, and Excel

→ Comfortable learning practice management software (full training provided)

→ Ability to manage a busy phone line, patient database, and inbox simultaneously

→ High level of accuracy and attention to detail in all data entry and documentation

→ Experience with Medicare or private health billing is a bonus — not a requirement

WORKING WITH US

Our team is small, close-knit, and genuinely proud of the care we deliver to our patients. You'll be joining a practice that invests in its people — with structured onboarding, ongoing training on our systems, and a team that supports one another. Hours are Monday to Friday, 8:30am–4:30pm, subject to variation on consulting days.

HOW TO APPLY

Please submit your resume along with a cover letter of no more than half a page. In your cover letter, tell us about a role you've held that required you to work quickly, accurately, and under pressure — and what that taught you.

📌 Medical Receptionist/Administration (Ashwood)
🏢 Precision Gastroenterology
📍 Ashwood