Part-Time Bookkeeper (3 Days/Week) – Multi-Entity Business Group

About Us
JTPM Group is a growing collective of businesses spanning production, events, and service-based operations. We operate across 6 entities (of different sizes) and are looking for an experienced Bookkeeper to take ownership of our financial operations and ensure accuracy, compliance, and clarity across the group.

The Role

This is a hands-on and strategic finance role overseeing multiple entities across the JTPM Group. You will take ownership of the day-to-day financial operations, ensuring accuracy, compliance, and consistency across all businesses.

Your responsibilities span core bookkeeping, payroll, batch payments, invoicing, and the management of Medicare and NDIS claims, alongside supporting compliance obligations and closing out event budgets. You will work closely with external accountants to ensure all reporting and regulatory requirements are met.

Beyond execution, you will play a key role in strengthening financial systems and processes bringing structure, visibility, and accountability across the group’s financial operations.

Key Responsibilities

Manage day-to-day bookkeeping across 5 x small business entities using Xero

Issue invoices and ensure accuracy of billing information (including PO numbers where required)

Actively manage accounts receivable, including chasing outstanding invoices and late payments

Reconcile all bank, loan, and credit card accounts

Manage payment allocations and cashflow tracking

Ensure system integrations (POS, add-ons, etc.) are accurate and functioning

Prepare monthly financial reports (P&L;, Balance Sheet, cashflow)

Monitor and report on debtors and creditors

Communicate and resolve financial queries internally

Creation of separate project budgets

2. Payroll

End-to-end payroll processing for multiple entities (fortnightly/monthly)

Manage Single Touch Payroll (STP) reporting and compliance

Maintain employee records, entitlements, leave balance, time in lieu balances, time tracking





Onboarding and off-boarding employees

Handle PAYG withholding and superannuation obligations

Manage end-of-year payroll finalisation and reporting

3. BAS & Compliance Support

Prepare BAS data and liaise with external accountants

Support monthly/quarterly reporting processes

Assist with IAS/BAS readiness (lodgement handled externally)

4. End of Year (EOFY)

Prepare financial records for year-end close

Liaise with accountants on adjustments and reporting

Maintain clean and compliant financial records

Support rollover into new financial year

5. Advisory & Process Improvement

Provide insights on cashflow and budgeting

Advise on Industry Award interpretation (payroll context)

Train and support team members using accounting systems

Create and manage separate project and event budgets across the group

Track budget vs actuals and support event budget closures

Audit event budget closures

Identify and implement process improvements across entities

6. Additional Responsibilities

TPAR reporting and lodgement

WorkCover reconciliation and lodgements

General financial administration as required

About You

Advanced proficiency in Xero (non-negotiable)

Experience with Halaxy (highly regarded)

Formal bookkeeping or accounting qualifications (e.g. Certificate IV in Bookkeeping & Accounting, Diploma, or equivalent experience)

Strong understanding of Australian payroll, STP, BAS, and compliance requirements

Highly organised, detail-oriented, and proactive

Able to operate autonomously and take ownership of the function

Robust communication skills with both internal teams and external accountants

Full working rights in Australia (permanent resident or citizen)

Structure

Part‑time: 24 hours per week

Flexible working arrangements (hybrid, minimum 1 day in office per week, Carlton location)

Long‑term role with growth alongside the group

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📌 Part-Time Bookkeeper (3 Days/Week) – Multi-Entity Business Group (Melbourne)
🏢 Jt Production Management
📍 Melbourne