Trainee Project Coordinator – Certificate III in Business

Full time | Monday to Friday | Bayswater, Melbourne

Start your career in project coordination and business administration with a supportive, experienced team in Melbourne’s commercial building-maintenance industry.

This full-time traineeship is designed for someone beginning their career or looking to move into an office-based role. No previous administration or project experience is required—we’ll provide structured training, practical checklists and day-to-day mentoring while you complete a fully funded Certificate III in Business.

You’ll gain practical experience supporting projects from the initial client request through to scheduling, documentation and completion. You’ll also learn valuable administration, customer service and business systems skills that will support your long-term career development.

A day in the life at Prolux

Working alongside our experienced Project Coordinators, you will learn how to:

- Answer incoming calls and direct enquiries to the appropriate team member
- Welcome clients, contractors and visitors to the office
- Assist with scheduling, work orders and project administration
- Enter information into our business systems and check it for accuracy
- Maintain project files, records and supporting documentation
- Monitor outstanding administrative tasks and follow up when required
- Assist the Project Coordinators with the progress and completion of jobs
- Prepare basic documents, spreadsheets and client communications
- Help keep the office organised, professional and welcoming
- Assist with content for our Instagram and Facebook pages
- Engage professionally with clients, contractors and social media followers
- Learn to use industry software such as simPRO





This is an office-based position at our Bayswater location, working during business hours from Monday to Friday.

What we’re looking for

You don’t need previous experience. We’re looking for someone who brings the right attitude and is ready to learn.

You will ideally have:

- Strong attention to detail
- A friendly and professional approach to clients and colleagues
- Clear and confident communication skills
- Good general computer literacy
- Basic familiarity with Microsoft Word, Excel and Outlook
- An interest in administration, project coordination and office support
- An interest in social media, particularly Instagram and Facebook
- A willingness to ask questions, accept feedback and learn new skills
- The ability to follow established processes and checklists
- A reliable, organised and responsible approach to work
- Initiative and an interest in finding better ways to complete tasks

Most importantly, you’ll enjoy getting things done and contributing as part of a supportive team.

What we offer

- A full-time, permanent position working Monday to Friday
- A salary above the applicable traineeship minimum
- A fully funded Certificate III in Business
- Paid time to undertake training and assessment in accordance with the traineeship
- Structured, on-the-job training from experienced Project Coordinators
- Clear processes and practical checklists to help you succeed
- Exposure to project coordination,



customer service and business administration
- The opportunity to learn industry software, including simPRO
- The potential to undertake further employer-funded study
- A respectful, friendly and inclusive workplace
- Genuine opportunities to develop your skills and build a long-term career

We won’t just teach you how to complete administrative tasks. We’ll explain why each process matters, helping you develop knowledge and good working habits that you can apply throughout your career.

About Prolux

Prolux manages and delivers electrical building maintenance and upgrade projects for commercial properties.

Our work helps clients prevent costly breakdowns, keep their properties safe and improve sustainability and innovation. We work with facility-management organisations and direct clients, with a robust focus on responsive service and an excellent client experience.

Our portfolio includes more than 40 commercial office towers and over 1,000 office and industrial facilities, business parks and shopping centres across Melbourne and Brisbane.

Traineeship eligibility

To be considered, you must be eligible to enter into the relevant traineeship and complete a Certificate III in Business.

Eligibility for the funded traineeship may depend on factors including your residency status and qualifications you have already completed. Applicants must be Australian or New Zealand citizens or Australian permanent residents.

Ready to begin your career?

If you’re enthusiastic, reliable and ready to learn, we’d love to hear from you.

Previous office experience is not required. We welcome applications from people starting their careers as well as candidates seeking a current career direction.

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📌 Trainee Project Coordinator – Certificate III in Business (Williamstown)
🏢 Prolux Electrical
📍 Williamstown