About Panther Protective Coatings: Panther Protective Coatings specializes in high-quality epoxy flooring solutions. We are dedicated to delivering excellence in every project and maintaining the highest standards of service and professionalism.

Role Overview: We are looking for a highly organized and proactive Office Administrator to join our team in Malaga. This energetic role involves a variety of administrative tasks and requires someone who can efficiently organize the office while actively seeking to improve our systems and processes. The ideal candidate will be need to be versatile, problem solver, organised, and committed to enhancing our operational efficiency.

The successful applicant needs to be available to start as soon as possible.

Key Responsibilities:

- Maintain documentation related to office operations and projects.

- Raise Sales Invoices, follow up outstanding payments.

- Data Entry.

- Provide administrative support to the Director and Managers, assisting with various tasks and projects as needed.

- Check orders & deliveries

- Assist with office processes, including IT support, and project-specific documentation.

- Update and maintain any registers eg: tracking staff hours, equipment, uniforms & PPE

- Handle phone calls, answering or forwarding them professionally as appropriate.

- Assist with the preparation and management of reports, forms, and compliance documentation.

- Handle communications, inquiries and marketing tasks to ensure efficient office operations.

- Create and post informative social media posts on platforms such as LinkedIn and Facebook

- Support HR with onboarding new staff members, including processing new hire paperwork and facilitating inductions.

- Provide WHS support by helping with incident reporting, safety documentation, risk assessments, and general workplace safety initiatives.

- Assist in all aspects with mobilisations to site both local and remote,



including arranging inductions, booking freight, arranging medicals etc

- Assist with office operations and actively work with the team on improving systems and processes to enhance overall efficiency.

- Perform other ad hoc office and administrative duties to support the smooth functioning of the office.

- Oversee and maintain documentation related to office operations and projects.

- MYOB experience is an advantage, to able to handle accounts payable and receivables, ensuring accurate and timely financial processing.

- Perform payroll tasks, including processing payroll and maintaining payroll records.

- Update and maintain registers such as pricelists, staff hours, orders, and enquiries.

- Handle phone calls, answering or forwarding them professionally as appropriate.

- Assist with the preparation and management of reports, forms, and compliance documentation.

- Support onboarding new staff members, including processing current hire paperwork and facilitating inductions.

Qualifications:

- Proven experience in an administrative role, with experience in accounts payable and receivable preferred.

- Experience in MYOB for financial processing and record-keeping.

- Payroll experience is required but not essential; training will be provided if needed.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

- Familiarity with Jotforms, Google Calendar, Dropbox, and social media platforms is a plus.

- Excellent communication skills, both written and verbal.

- Ability to handle sensitive information with discretion and confidentiality.

- Proactive attitude with effective problem-solving skills.

- Available to start as soon as possible.

Application Process: To apply, please submit your resume and a cover letter detailing your relevant experience and suitability for this role to @pantherprotective.com.au

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

📌 Office Administrator (Malaga)
🏢 Panther Protective Coatings
📍 Malaga