The Adecco Group is the world's leading provider of HR Solutions. We deliver recruitment and career services to organisations and individuals across the employment life-cycle. In Australia, Adecco has over 50 years industry experience making us the most qualified provider and leading supplier of casual and permanent staff.

About Us

We are seeking a highly organized and proactive Office Administrator & General Affairs Coordinator to support the smooth day-to-day operation of our growing business. This role is responsible for office administration, general affairs management, and vendor contract administration, ensuring an efficient and professional workplace environment. The ideal candidate will be detail-oriented, able to manage multiple priorities, and possess excellent communication skills in both Japanese and English.

Responsibilities

Office Administration

Manage daily office operations and maintain an efficient working environment.

Coordinate office supplies, equipment, and facility maintenance.

Organize meetings, schedules, company events, and travel arrangements.

Handle incoming calls, emails, correspondence, and visitor reception.

Maintain office filing systems, records, and administrative documentation.

Support onboarding and administrative processes for new employees.

General Affairs

Manage relationships with building management and service providers.

Coordinate workplace health and safety requirements.

Assist in implementing company policies and administrative procedures.

Support employee welfare initiatives and office-related programs.

Handle general administrative requests from management and staff.

Vendor & Contract Management

Administer vendor contracts and service agreements.

Monitor contract terms, renewals, expiration dates, and compliance requirements.

Liaise with external vendors, suppliers, and service providers.

Obtain quotations and support procurement activities.





Maintain centralized records of contracts and vendor information.

Track vendor performance and assist with issue resolution.

Ensure invoices and contractual obligations are processed accurately and on time.

Compliance & Reporting

Maintain accurate administrative and contractual records.

Prepare reports, presentations, and business documents as required.

Support internal audits and compliance activities.

Assist management with special projects and process improvement initiatives

Your Profile

Essential

Australian Permanent Resident or Australian Citizen.

Fluent in both Japanese and English (spoken and written).

3 years of experience in office administration, general affairs, administration, or operations support.

Experience managing vendor relationships and contracts.

Robust organizational and time-management skills.

Excellent communication and stakeholder management skills.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

High attention to detail and ability to maintain confidentiality.

Preferred

Experience in a Japanese company or bilingual business environment.

Knowledge of procurement and contract administration processes.

Experience supporting small or medium-sized businesses.

Familiarity with Workplace Health & Safety (WHS) requirements.

Key Competencies

Strong organizational and planning skills

Ability to multitask and prioritize effectively

Proactive and self-motivated approach

Problem-solving mindset

Strong customer service orientation

Professional communication skills

Ability to work independently and collaboratively

Eligibility Requirements

Must be an Australian Citizen or Permanent Resident.

Must be fluent in Japanese and English.

Must have full working rights in Australia.

Please register your interest by forwarding your resume via the apply button. Please note only applicants short-listed will be contacted. Your application will be treated with strict confidentiality.

📌 Office Administrator & General Affairs Coordinator - Japanese Speaking (Sydney)
🏢 Adecco
📍 Sydney