Reporting to the Project Manager, People & Facilities, the Office Assistant role provides general administrative support, coordinates office operations, maintains supplies and facilities and organises events and catering.

Responsibilities

- Manage reception inbox

- Assist in welcoming and onboarding new employees at Sydney Office

- Coordinate deliveries, courier services and internal mail

- Assist with general travel enquires

- Manage part of the office supplies budget

- Arrange travel for EGM and the team.

- Escalate urgent facilities or travel matters to Project Manager, People & Facilities

- Place orders for kitchen supplies and stationery for Sydney and Brisbane offices.

- Monitor inventory levels for offices and meeting rooms.

- Coordinate itineraries and logistics for international visitors.

- Support organises staff events across all locations

- Ensure all meeting rooms are clean and tidy

- Submit and track maintenance requests to building management for the Sydney and Brisbane offices

- Assist with ordering of business cards

- Arrange catering for Sydney and Brisbane offices





- Oversee the communal area to ensure its presentable

- Support Senior Manager, Safety and Wellbeing, Manage fire wardens and first-aid training cycles across Sydney and Brisbane offices

- Support Senior Manager, Safety and Wellbeing, Ordering PPE

- Organise E-waste collection for Sydney and Brisbane offices.

- Respond to General Services tickets related to facilities concerns.

- Issue, record, and collect staff security passes for Sydney and Brisbane office.

- Provide Administration support to Executives as needed.

- Manage all staff distribution lists

Skills

- Robust organisational, prioritisation and multitasking abilities

- High level of professionalism, confidentiality and communication

- Ability to work effectively in fast-paced environment

- Attention to detail, proactive problem solving and commitment to quality

- Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)

📌 Office Coordinator (Sydney)
🏢 Iberdrola Australia
📍 Sydney