Seeking a self-starting admin professional for a diverse office role

Your new company An opportunity has become available to join a well-established, privately owned training and consulting organisation based in Geelong. Working within a small and close-knit team, this position offers a varied mix of office administration, customer service, training coordination and administrative support responsibilities to the Managing Director.

This role will suit a proactive and highly organised individual who enjoys taking ownership of their work, can confidently work independently, and takes pride in keeping things running smoothly behind the scenes. Equally, you will be comfortable working collaboratively and following direction when required.

For the right candidates, the employer may consider a job share arrangement with two part-time employees. Please specify this with your application.

Your new role

This role would suit someone who is adaptable, practical and focused on doing a great job rather than looking for a highly corporate environment. The successful candidate will thrive in a hands-on position where reliability, initiative and organisation are highly valued. As a key member of the team, you will be responsible for supporting day-to-day business operations and ensuring exceptional service is delivered to clients and stakeholders.

Key responsibilities will include

- Coordinating and maintaining schedules, appointments and business activities
- Providing professional customer service via phone and email
- Assisting with the coordination of training sessions and meetings
- Organising travel and accommodation arrangements




- Supporting senior leadership with executive and personal assistant duties
- Managing records, documentation and correspondence
- Assisting with invoicing, accounts payable, accounts receivable, payroll and general bookkeeping tasks
- Preparing materials and resources for events and business activities
- Maintaining office systems, filing and administrative processes
- General office administration and operational support

What you'll need to succeed

Previous experience in administration, accounts, office coordination, personal assistant, event coordination or a similar role:

- Strong organisational and time management skills
- Ability to work autonomously and prioritise competing tasks
- A proactive, self-motivated approach and willingness to take initiative
- Excellent written and verbal communication skills
- Strong customer service skills and a professional manner
- Confidence using business systems and Microsoft Office
- Experience with accounts bookkeeping or payroll systems
- A genuine desire to stay long-term in a role

What you'll get in return

- Immediate start
- Permanent employment
- Diverse and diverse responsibilities with no two days the same
- Opportunity to become an integral member of a small team
- Autonomy to manage your workload and make the role your own
- Potential flexibility through a job share arrangement for suitable applicants

What you need to do now

If you're seeking a long-term opportunity where you can make a meaningful contribution, we'd love to hear from you. If interested, do not hesitate to apply now. For more info, contact Summa (03) 5226 8 | ****@hays.com.au

#3010692

📌 Office Manager (Geelong)
🏢 Hays Recruitment
📍 Geelong