We are looking to fill our 2nd Part time Reception & Administration Assistant Role which is based in our Cheltenham Head Office and work closely with our Service and Accounts team as well as being the first point of contact for the business.

Hours of work

Tuesday and Friday : 8am to 5pm with an hour for lunch.

Monday Wednesday and Thursday 8am to 12 pm

Note : Be available for Possible additional hours when either role is on Leave.

Our Company

AC Goulding specialises in air conditioning, preventative and essential ventilation services maintenance programmes and breakdown response. We have clients in every corner of Metropolitan Melbourne and beyond. With over 30 years experience our family owned business has projects ranging from commercial offices, warehouse spaces and auditoriums to large multi level apartment complexes.

Typical Daily Tasks

- Answering all phone calls and responding to email enquiries in a prompt & qualified
- manner
- Recording & forwarding accurate messages
- Assisting Accounts Dept e.g. Purchase Orders and Debt recovery
- Assisting Service Dept e.g. Maintaining service schedule and bookings




- Working closely with the Service Coordinator and Manager to maintain Service Coordinator processes.
- Booking and receiving deliveries from Couriers. Marking inwards deliveries
- General administration assistance i.e. copying, filing, typing, shredding, emailing customers as requested etc
- Management and purchase of Office Supplies and Stationery
- Basic stock control (recording in and out)
- Maintaining a tidy, clean and professional reception area
- Be open to some Occasional Fork Lift driving

Good understanding of where Mebourne suburbs are located.l

Required Skills and Responsibilities

- Ability to Maintain a service schedule and bookings
- Ability to multi-task, prioritise and work to deadlines
- Intermediate level of MS Office (particularly Excel)
- Confident personality not afraid to deal with confrontation
- Ability to follow through problems to resolution
- Willingness to learn on the job
- Trustworthy, reliable, loyal and able to manage time effectively.

Desirable Position Requirements

- Basic Accounts experience e.g MYOB
- Basic experience with Job Scheduling software e.g. Aroflo

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📌 Administration Assistant (Kingston)
🏢 ACGoulding
📍 Kingston