(6-12 month maternity leave contract with a possible view to permanent)

Personal Assistant to Directors

Role Overview

We are seeking a highly organised, proactive and personable Personal Assistant to support the Directors across a fast-paced and dynamic business environment. This role is full time, Monday to Friday in the office, 7:30am-4pm.

This role blends executive support with personal assistance and lifestyle coordination, requiring someone who is equally comfortable managing schedules and administration as they are handling the moving parts of a busy day-to-day life.

The successful candidate will help bring structure, organisation and calm across both qualified and personal priorities, acting as a trusted right-hand support person across a broad range of responsibilities.

The ideal candidate is adaptable, intuitive, detail-oriented and able to anticipate needs before they arise. No two days will look exactly the same, so a flexible and solutions-focused mindset is essential.

We are looking for someone with genuine initiative and grit – someone who is happy to roll up their sleeves, problem-solve on the go and handle both polished administrative work and the unpredictable realities of a busy working environment with equal enthusiasm.

Key Responsibilities

- Managing calendars, appointments and scheduling
- Coordinating meetings, reservations, travel and itineraries
- Assisting with email correspondence and administrative tasks
- Preparing documents, presentations and reports
- Supporting day-to-day coordination across the business
- Liaising with internal teams, suppliers and external stakeholders
- Assisting with invoicing, expenses and general administration
- Tracking tasks,



timelines and follow-up actions
- Managing personal appointments and lifestyle scheduling
- Coordinating dining bookings, entertainment and social arrangements
- Assisting with gift sourcing, deliveries and personal errands
- Supporting household-related organisation as required
- Managing online orders, returns and general personal administration
- Assisting with travel research, bookings and itinerary coordination
- Helping maintain organisation across both business and personal priorities
- Handling ad hoc requests and last-minute changes with efficiency and discretion
- Acting as a reliable point of support across the Director’s day-to-day life
- Office administration
- Answering phones

Skills & Experience

- Previous experience in an administrative, coordinator, assistant or PA role
- Strong organisational and time management skills
- Excellent written and verbal communication
- High attention to detail
- Ability to multitask and prioritise effectively
- Professional and approachable manner
- Strong discretion and confidentiality
- Proficiency across Microsoft Office
- Experience in hospitality, creative or fast-paced environments highly regarded

Personal Attributes

- Proactive and highly organised
- Calm and adaptable under pressure
- Strong sense of initiative
- Reliable and solutions-focused
- Positive and collaborative attitude
- Comfortable working across a wide variety of tasks and priorities
- Naturally helpful with a flexible, can-do approach
- Polished, personable and confident communicating with a broad range of people
- Able to anticipate needs and stay one step ahead
- Resilient, resourceful and willing to get stuck in when needed

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📌 Personal Assistant (Williamstown)
🏢 seek.com.au
📍 Williamstown