Antan Investments Pty Ltd – Collingwood VIC

Family Office & Property Administrator (Part-Time)

Location: Collingwood, Melbourne
Employment Type: Permanent Part-Time (Approximately 20 hours per week)
Hours: Versatile across 3–5 days per week by mutual agreement

About the Role

Working closely with the Family Office Principal, we are seeking a highly organised and trustworthy Family Office Administrator to support the day-to-day financial, property and administrative management of a diverse portfolio of investments.

A key focus of this role is the administration of a portfolio of commercial investment properties, working closely with property managers, tenants and external advisers to ensure the smooth management of leases, rental income, maintenance and property-related records, along with other assets of the group.

This is a varied and rewarding position that also encompasses bookkeeping, investment administration and general office management. It offers flexibility, autonomy and the opportunity to work closely with the Principal in a professional and confidential environment.

Key Responsibilities

Commercial Property Administration

Coordinate the day-to-day administration of a portfolio of commercial investment properties.

Liaise with property managers, tenants, contractors and service providers.

Process rental income, outgoings and property-related expenses.

Maintain lease schedules, tenancy documentation, insurance records and property files.

Coordinate maintenance requests, contractor invoices and follow-up actions.

Monitor lease renewals, key dates and compliance requirements.

Assist with property reporting and provide administrative support relating to acquisitions, disposals and property projects as required.

Process supplier invoices and payments.

Maintain accounting records using Xero.





Prepare monthly cash flow and financial reports.

Manage accounts payable and receivable.

Investment Administration

Maintain records of listed share investments and managed funds.

Record dividends, distributions and investment transactions.

Prepare investment summaries.

Liaise with stockbrokers, investment managers and accountants.

Payroll

Process a small payroll.

Manage superannuation, leave and payroll records.

Ensure payroll compliance.

General Administration

Maintain confidential records and filing systems.

Coordinate banking and online payments.

Assist with insurance renewals and company records.

Liaise with accountants, solicitors and financial advisers.

Provide general administrative support to the Principal.

About You

You will ideally have:

Experience in commercial property administration, bookkeeping or financial administration.

Experience using Xero (or similar accounting software).

Strong Microsoft Excel and Microsoft Office skills.

Previous payroll experience.

Excellent organisational skills and attention to detail.

A professional, proactive and confidential approach.

The ability to work independently and confidently manage multiple priorities with minimal supervision.

Experience in a family office, commercial property, accounting practice or investment administration will be highly regarded but is not essential.

What We Offer

Adaptable working arrangements (approximately 20 hours per week).

A professional yet relaxed working environment.

Modern offices located in Collingwood.

A diverse role with a strong focus on commercial property administration, supported by finance and investment responsibilities.

Long-term stable role with flexibility around family and personal commitments.

Opportunity to work closely with an established private family office and trusted advisers.

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📌 Family Office & Property Administrator (Williamstown)
🏢 Antan Investments
📍 Williamstown