Philanthropic Data & Administration Coordinator

Are you a highly organised administrator with strong data skills and a passion for creating meaningful connections? This is an exciting opportunity to join the Advancement team at a leading independent school, supporting philanthropy, donor engagement and community initiatives. Working closely with the Associate Director of Advancement, you will play a key role in supporting fundraising activities through accurate data management, event coordination and high-level administration. This is a varied role where no two days are the same, combining stakeholder engagement, database management, reporting and supporting impactful events.

Key responsibilities:

- Providing administrative support to the Associate Director of Advancement, including correspondence, scheduling and meeting preparation
- Maintaining accurate donor records, processing donations and supporting reporting and data analysis
- Managing CRM/database information and ensuring data integrity through regular audits
- Coordinating donor and community events, including invitations, registrations, guest lists, logistics and post-event follow-up
- Supporting donor communications,



stewardship activities and engagement initiatives
- Identifying opportunities to improve processes and enhance administrative efficiency

About you:

- Demonstrated experience in administration, coordination or executive support within a busy environment
- Solid Microsoft Office skills, particularly Excel, Word and Outlook
- Confidence using databases, CRM systems or online platforms, with the ability to quickly learn new systems
- Excellent communication skills and the ability to engage professionally with a diverse range of stakeholders
- Strong attention to detail and a commitment to maintaining accurate and confidential information
- Experience coordinating events, projects or stakeholder engagement activities will be highly regarded
- Experience within education, not-for-profit, membership or community-focused organisations will be advantageous.

This is a wonderful opportunity to join a values-driven environment where your administration and relationship-building skills will directly support meaningful philanthropic outcomes and strengthen the school community.

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📌 Philanthropic Data & Administration Coordinator (Melbourne)
🏢 McKinley Green
📍 Melbourne