Reporting to the Property Management Team, an exciting opportunity has become available for a Property Lease Administrator to join Harli and Harpa. This is a part-time position based in Hawthorn, VIC 3122.

As Property Lease Administrator, you will play a crucial role in supporting the effective management and administration of our commercial property lease portfolio. This position is essential to ensuring compliance with lease agreements, maintaining accurate records, and providing exceptional service to both landlords and tenants. You will be responsible for coordinating lease-related activities and ensuring all documentation is processed accurately and on time.

Key responsibilities

- Administering lease agreements, including processing lease renewals, amendments and terminations
- Maintaining comprehensive and accurate lease records and lease administration databases
- Coordinating rent reviews and preparing supporting documentation for lease variations
- Processing invoices, rent payments and managing lease-related financial documentation
- Preparing lease compliance reports and ensuring adherence to lease terms and conditions
- Maintain accurate lease records, correspondence and supporting documentation.
- Track critical lease dates including commencements, expiries, options, rent reviews, renewals, fitout contribution invoicing obligations and notice periods
- Co-ordinate bank guarantee documents for landlords
- Ensure lease data is entered and maintained accurately in lease management (Lease Eagle), and financial reporting system
- Coordinate document execution, filing and version control in accordance with internal governance requirements
- Review lease agreements, amendments, renewals, variations and terminations for completeness and accuracy
- Monitoring lease expiry dates and providing timely reminders for renewals and important deadlines
- Providing administrative support to the property management team as required

What we're looking for





- Proven experience in property lease administration or a similar administrative role within commercial property management
- Strong proficiency in Microsoft Office applications, particularly Excel and Word
- Experience with property management software and database system Lease Eagle
- Excellent organisational skills with the ability to manage multiple tasks and deadlines simultaneously
- Keen attention to detail and accuracy when processing documentation and maintaining records
- Strong written and verbal communication skills for liaising with various stakeholders
- Knowledge of commercial lease agreements and lease administration processes
- Ability to work independently and as part of a collaborative team
- Professional approach and commitment to providing high-quality customer service
- Familiarity with commercial property management practices and standards

What we offer

- Flexible part-time working arrangements suited to your availability
- Competitive remuneration package
- Ongoing professional development and training opportunities within the property management sector
- Collaborative and supportive team environment
- Exposure to diverse commercial property portfolios and industry best practices
- Opportunities to develop expertise in property lease administration
- Supportive workplace culture that values employee contributions and wellbeing
- Generous product allowance every quarter

About us

Harli and Harpa is a respected player in the commercial real estate and property management sector. We specialise in commercial sales, leasing and property management services, supporting property owners and tenants across Victoria. Our team is dedicated to delivering professional, efficient and client-focused solutions in the competitive commercial property market. We pride ourselves on our expertise, attention to detail and commitment to maintaining strong relationships with our clients. We are committed to fostering a collaborative workplace where our team members can develop their skills and contribute meaningfully to the success of our business.

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📌 Property Lease Administrator (Williamstown)
🏢 HARLI + HARPA
📍 Williamstown