Fashion Production Coordinator – Join the OnceWas Team!

OnceWas is looking for a highly organised and detail-focused Fashion Production Coordinator to support the development and delivery of our seasonal collections.

Reporting to our GM of Design and Production, you will help keep product information, timelines and documentation accurate and up to date, while ensuring information flows smoothly from design and production through to ecommerce, marketing, wholesale and operations.

This is a hands‑on role for someone who loves fashion but is equally energised by organisation, systems and getting the details right.

Full-Time | Hawthorn East, Melbourne | Premium Australian womenswear brand

OnceWas is looking for a highly organised and detail-focused Fashion Production Coordinator to support the development and delivery of our seasonal collections.

Reporting to our GM of Design and Production, you’ll help keep product information, timelines and documentation accurate and up to date, while ensuring information flows smoothly from design and production through to ecommerce, marketing, wholesale and operations.

This is a hands‑on role for someone who loves fashion but is equally energised by organisation, systems and getting the details right.

About Us

At OnceWas, we design timeless investment pieces that blend artistry with wearability—crafted to inspire confidence and empower self-expression. We’re a proudly Australian, female‑founded brand with a strong focus on integrity, customer experience, and sustainable business growth.





We’re not just building fashion—we’re building a brand our customers trust and a team that is passionate about the process.

About the Role

As Production Coordinator, you’ll play a pivotal role in connecting the dots between design, development, and delivery. You will support our GM of Design and Production across product development, production administration and cross‑functional product handovers.

Key responsibilities include:

- Updating fit packs, style details and product documentation
- Setting up styles, purchase orders and production records
- Maintaining sampling and bulk production trackers
- Attending fit sessions and recording notes and actions
- Liaising with factories, fabric mills and suppliers
- Tracking samples, approvals, fabrics, trims and delivery dates
- Maintaining accurate product information across shared systems
- Coordinating product handovers to ecommerce, marketing, wholesale and operations
- Ensuring changes to styles, delivery dates and product details are communicated clearly
- Retouching campaign and product imagery in Adobe Photoshop
- Preparing and resizing imagery for ecommerce, marketing and wholesale use
- Supporting product uploads, photoshoots and seasonal launch preparation
- Helping improve templates, trackers and administrative processes





About you

You are meticulous, proactive and naturally good at keeping people, information and deadlines organised.

You will bring:

- One to three years’ experience in fashion production, product development or a related role
- An understanding of the fashion development and production process
- Experience with fit packs, specifications or product documentation
- Strong Excel or Google Sheets skills
- Proficiency in Adobe Photoshop, including product and campaign image retouching
- Strong written and verbal communication skills
- Excellent attention to detail
- The confidence to follow up outstanding actions and raise risks early
- A calm, collaborative and accountable working style
- A willingness to adopt new systems and AI‑enabled tools to improve accuracy and efficiency
- Experience with Indigo8, Adobe Illustrator or a similar fashion production system would be highly regarded.

Why join OnceWas

We believe in a workplace where creativity, purpose and people thrive. You’ll be working directly with senior decision-makers and creatives—giving you valuable exposure and opportunities to grow.

You’ll enjoy:

- Close mentoring from our GM of Design and Production
- Exposure across design, production, ecommerce, marketing and operations
- Generous wardrobe allowance and team product discount
- Birthday leave
- Flexible working arrangements following onboarding
- Professional development opportunities
- A beautiful studio in Hawthorn East
- A supportive and cooperative team

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📌 Fashion Production Coordinator (Williamstown)
🏢 OnceWas
📍 Williamstown