We are currently seeking a highly organised Project Coordinator to support a busy team of Project Managers delivering works across multiple sites. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys coordinating projects, managing documentation, and ensuring smooth project delivery from start to finish.

This role requires a proactive and detail-oriented individual who can juggle multiple tasks, communicate effectively with internal teams and clients, and maintain accurate project records.

Key Responsibilities

- Coordinate travel arrangements for Project Managers and site teams within project budgets and manage travel expenditure records.

- Accurately record and track monthly project revenue.

- Coordinate weekly project meetings, including preparation of documentation and meeting materials.

- Manage client invoicing in line with agreed payment terms and schedules.

- Process credit card payments for equipment hire and material purchases and liaise with Accounts.

- Perform accurate data entry of supplier receipts into relevant project systems.

- Coordinate equipment hire and delivery to ensure project timelines are met.

- Prepare and coordinate site documentation for shopping centres and project locations.

- Manage site inductions for staff and subcontractors.

- Prepare and maintain site safety documentation and site folders.

- Manage project workflows from project conversion through to closure within internal systems.

- Maintain subcontractor insurances and licences records.

- Proofread client quotes prior to submission.





- Assist with tender submissions and supporting documentation.

- Support new client onboarding and project setup.

- Prepare Minor Works and Commercial Works contracts.

- Provide administrative and coordination support to Project Managers to ensure successful project outcomes.

- Collaborate with internal teams to ensure smooth project handovers and budget alignment.

About You

To be successful in this role you will have:

- Previous experience in a Project Coordinator, Project Administrator, or similar role

- Strong administration and data entry skills with high attention to detail

- Excellent organisation and time management skills

- Ability to multi-task and prioritise competing deadlines

- Strong communication skills and ability to work with internal teams and subcontractors

- Ability to work independently and take initiative while maintaining high standards

- Experience with project documentation, invoicing, and subcontractor coordination (desirable)

- A positive attitude and strong teamwork ethic

Requirements

- Must have full Australian working rights (Permanent Residency or Citizenship).

- Strong computer skills and experience working with project or business systems.

What's on Offer

- Competitive salary $70,000 - $80,000 + Super

- Stable full-time opportunity

- Supportive team setting

- Opportunity to develop your project coordination skills

If you are a motivated and organised professional looking to grow your career in project coordination, we would love to hear from you.

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📌 Project Coordinator (Williamstown)
🏢 National Workforce
📍 Williamstown